Accountable Property Officer - 31001792

State of Florida

4d•Onsite

About The Position

This position is located in Tallahassee, FL The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”. Position Overview and Responsibilities: This position serves as FDEM’s Accountable Property Officer, responsible for ensuring all property items are accounted for and recorded correctly. Duties for the position include, but are not limited to:

Requirements

Knowledge of financial management (accounting and finance) principles.
Ability to maintain accurate records and reconcile data across multiple systems.
Ability to advise program officials of legal and regulatory requirements related to State of Florida property items.
Ability to plan, develop, and administer comprehensive internal process improvements and digitalization initiatives.
Ability to communicate effectively with others verbally and in writing.
Strong attention to detail and organizational skills.
Ability to interpret and apply policies, procedures, and regulatory requirements.
Ability to conduct and participate in conferences, meetings, and workshops.
Ability to multi-task, prioritize, and perform effectively under stressful conditions for extended periods of time.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn systems such as FLAIR and DEMES.
Ability to work both independently and as a member of a team.
A minimum of two years’ professional experience in property management, inventory control, finance, logistics, procurement, or administrative operations. A post-secondary degree from an accredited institution in business administration, public administration, finance, accounting, or a related field may substitute for the required experience on a year-for-year basis.
Valid driver’s license.

Responsibilities

Coordinate the affixation of property tags on all FDEM accountable property items.
Coordinate with FDEM staff to ensure all property information documented in the Florida Accounting Information Resource (FLAIR) property subsystem is up-to-date and accurate.
Develop and maintain an exact replication of all property records in the FLAIR Master File in accordance with Chapter 273, Florida Statutes and Chapter 69I-72, Florida Administrative Code.
Ensure all property records in FLAIR and FDEM’s Enterprise Solution System (DEMES) are consistently reconciled.
Facilitate the purchase, receipt, tracking, and disposition of all FDEM property items.
Conduct an annual inventory of all FDEM accountable property in coordination with staff.
Conduct an annual generator survey in accordance with 252.35(2)(s), Florida Statutes.
Draft and facilitate property transfer agreements between state agencies, counties, municipalities, non-profit organizations, and other entities.
Draft, facilitate, and manage agreements for loaned state-owned equipment with state agencies, counties, municipalities, non-profit organizations, and other entities.
Provide and maintain documentation for each bureau and section within FDEM to allow for proper management of assigned property.
Assist other Logistics Section staff with routine job functions and other tasks as needed.
Perform travel and other duties as required.
Perform duties in support of the State Emergency Operations Center (SEOC) during activations, which may include extended hours and weekends.