Account Technician - Payroll

Inland Regional Center • San Bernardino, CA

6h • $33 - $48 • Hybrid

About The Position

Under supervision of Payroll Manager, perform a variety of difficult and complex work in connection with the calculation, examination, and reconciliation of fiscal records related to employee payroll and attendance. May direct and coordinate the work of others. May act as unit sponsor. Perform related duties as required. Hourly Range: $32.5377 - $48.0730 per hour SIGN-ON BONUS! $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing. $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing. Make sure to tell us if an IRC employee referred you when you get to that question on your application! Please include their full name. This incentive is only available for new employees. Rehires are not eligible for the sign-on bonuses. GENEROUS BENEFITS PACKAGE AND EMPLOYEE PERKS: To view our benefits package and employee perks, please click HERE. ESSENTIAL DUTIES AND RESPONSIBILITIES: Accurately process and maintain the agency's biweekly payroll. Create and establish payroll deduction records CalPERS pension deductions and collect processing fees as required. Enter amount and select correct status code for tax liability and deduction frequency. Maintain deductions for additions, changes, and deletions as needed or required. Export employee’s timecards to the payroll system and transmit along with the changes to Employee Master Records in accordance with the Payroll Processing Schedule. Accurately process biweekly time sheets. Compare available leave balances to ensure proper payment and correct leave balances. Verify proof of employee attendance of jury duty, seminars, etc. Accurately calculate overtime for non-exempt employees. Verify correct pay codes according to hours worked and audit timecards in preparation for export. Accurately calculate minute by minute timecards. Upon receipt of Personnel Action Request (PAR), accurately calculate and input retro payment of merit or other pay rate changes in accord with hours worked and/or date of job assignment. Notify Human Resources Department via PAR of the effective data and time of pay rate change and process payment biweekly within the appropriate pay period. Prepare payroll worksheet noting new employees, terminations, leave of absence (LOA), pay rate changes, changes in hours worked, dock, and other items biweekly. Investigate and resolve discrepancies as needed in a timely manner. Prepare other payroll reports as requested by administrators (Executive Director, Directors, Program Administrators & Program Managers) such as spread sheets for payroll, attendance, unpaid time, etc. Prepare worksheets and report payroll data to Department of Labor. Determine effective date of leave accrual change and resulting increase to leave balances. Verify new accrual and update employee’s record if needed in the payroll system. Maintain correct balances for Longevity and Leave. Receive inquiries and give employees information about payroll and attendance. Integrate State disability payments through pay code designation during current pay period, accurately process manual and/or void checks as needed or required. Complete State Disability Insurance (SDI) claim forms according to employee LOA agreement. Complete timecards for employees on Leave, completing PARs for Inactive/Active employees. Calculate SDI Integration when applicable. Update employees on Leave Excel Spreadsheet. Accurately process manual and/or void checks as needed or required. Prepare final paychecks and calculate correct leave buy-outs in accordance with agency policy. Enter error-free information to make payroll adjustments. Initiate and maintain employee electronic fund transfers accurately and timely in accord with employee source documents and established bank transit routing numbers and agency bank tables on a biweekly basis. Accurately process payroll Electronic Fund Transfer (EFT) stop payments as applicable. Prepare and/or approve check request accurately for monthly disbursement of voluntary and mandatory deductions such as child support, garnishments, medical, dental, etc. Process and reconcile biweekly CalPERS remittance program. Prepare request for payment and submit EFT. Maintain payroll files and reports daily in prescribed format. Restrict access to payroll files in accordance with agency confidentiality policy. Compile and copy rate study month Targeted Case Management (TCM) time sheets, type cover sheet, and forward to payroll manager within established time frames. Enter data into Payroll software. Prepare periodic reports as needed or required on a timely basis. Has access to and is responsible for the security of the agency safe and contents within. Periodically assure that contents have been distributed. As requested, or assigned, train or orient new hires in unit. Assign or distribute work to employees. Review or correct work of others in the unit. Establish work sequence, timetable, or priorities for others. Provide unit staff with general procedural information. Provide time sheet training for new staff as requested. May act as unit sponsor. On a daily basis maintain an adequate skill level in interpersonal and community relationships. Comply with agency Personnel Policies and Procedures, and Affirmative Action Plan. Maintain good attendance and punctuality. Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team. Comply with the administrative requirements of the agency on a daily basis. Use office equipment appropriately and report the need for any repairs. Keep work area neat and orderly. Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan. Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms. Handle changes well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments. Maintain good attendance and punctuality. Good verbal and written communication skills. Keep manager informed of pending work, work in progress and problems encountered. Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements. Attend training sessions as required. Update knowledge through reading, briefings and training. Drive vehicle/travel to other offices/locations to pick up, deliver documents, etc. as needed or assigned. Comply with and ensure program compliance with agency’s Personnel Policies and Procedures. Perform different or additional work as needed. Perform unit assignments on rotation basis or as assigned.

Requirements

• High school diploma or equivalent.
• Three years’ experience in payroll processing.
• Knowledge of bookkeeping and accounting terminology, practices and procedures
• Knowledge of office practices and procedures; knowledge of electronic data processing (EDP) as it relates to accounting.
• Ability to reconcile differences within the record keeping system requiring an understanding of the relationships among accounting records and documents; to maintain Excel worksheets; to prepare statistical summaries and reports.
• Ability to read and interpret government regulations.
• Use ten key calculator proficiently.
• Ability to establish and maintain effective working relationships with others.
• Ability to direct and coordinate the work of others.
• Good oral and written communication skills.
• Must maintain a high level of confidentiality

Nice To Haves

• Associate or Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field is preferred.
• Experience with payroll systems such as UKG or similar platforms.
• Familiarity with HRIS systems and timekeeping software.
• Up to date on payroll laws.
• Detail-oriented, strong analytical and problem-solving skills.

Responsibilities

• Accurately process and maintain the agency's biweekly payroll.
• Create and establish payroll deduction records CalPERS pension deductions and collect processing fees as required.
• Enter amount and select correct status code for tax liability and deduction frequency.
• Maintain deductions for additions, changes, and deletions as needed or required.
• Export employee’s timecards to the payroll system and transmit along with the changes to Employee Master Records in accordance with the Payroll Processing Schedule.
• Accurately process biweekly time sheets.
• Compare available leave balances to ensure proper payment and correct leave balances.
• Verify proof of employee attendance of jury duty, seminars, etc.
• Accurately calculate overtime for non-exempt employees.
• Verify correct pay codes according to hours worked and audit timecards in preparation for export.
• Accurately calculate minute by minute timecards.
• Upon receipt of Personnel Action Request (PAR), accurately calculate and input retro payment of merit or other pay rate changes in accord with hours worked and/or date of job assignment.
• Notify Human Resources Department via PAR of the effective data and time of pay rate change and process payment biweekly within the appropriate pay period.
• Prepare payroll worksheet noting new employees, terminations, leave of absence (LOA), pay rate changes, changes in hours worked, dock, and other items biweekly.
• Investigate and resolve discrepancies as needed in a timely manner.
• Prepare other payroll reports as requested by administrators (Executive Director, Directors, Program Administrators & Program Managers) such as spread sheets for payroll, attendance, unpaid time, etc.
• Prepare worksheets and report payroll data to Department of Labor.
• Determine effective date of leave accrual change and resulting increase to leave balances.
• Verify new accrual and update employee’s record if needed in the payroll system.
• Maintain correct balances for Longevity and Leave.
• Receive inquiries and give employees information about payroll and attendance.
• Integrate State disability payments through pay code designation during current pay period, accurately process manual and/or void checks as needed or required.
• Complete State Disability Insurance (SDI) claim forms according to employee LOA agreement.
• Complete timecards for employees on Leave, completing PARs for Inactive/Active employees.
• Calculate SDI Integration when applicable.
• Update employees on Leave Excel Spreadsheet.
• Accurately process manual and/or void checks as needed or required.
• Prepare final paychecks and calculate correct leave buy-outs in accordance with agency policy.
• Enter error-free information to make payroll adjustments.
• Initiate and maintain employee electronic fund transfers accurately and timely in accord with employee source documents and established bank transit routing numbers and agency bank tables on a biweekly basis.
• Accurately process payroll Electronic Fund Transfer (EFT) stop payments as applicable.
• Prepare and/or approve check request accurately for monthly disbursement of voluntary and mandatory deductions such as child support, garnishments, medical, dental, etc.
• Process and reconcile biweekly CalPERS remittance program.
• Prepare request for payment and submit EFT.
• Maintain payroll files and reports daily in prescribed format.
• Restrict access to payroll files in accordance with agency confidentiality policy.
• Compile and copy rate study month Targeted Case Management (TCM) time sheets, type cover sheet, and forward to payroll manager within established time frames.
• Enter data into Payroll software.
• Prepare periodic reports as needed or required on a timely basis.
• Has access to and is responsible for the security of the agency safe and contents within.
• Periodically assure that contents have been distributed.
• As requested, or assigned, train or orient new hires in unit.
• Assign or distribute work to employees.
• Review or correct work of others in the unit.
• Establish work sequence, timetable, or priorities for others.
• Provide unit staff with general procedural information.
• Provide time sheet training for new staff as requested.
• May act as unit sponsor.
• On a daily basis maintain an adequate skill level in interpersonal and community relationships.
• Comply with agency Personnel Policies and Procedures, and Affirmative Action Plan.
• Maintain good attendance and punctuality.
• Work cooperatively and effectively with others.
• Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
• Comply with the administrative requirements of the agency on a daily basis.
• Use office equipment appropriately and report the need for any repairs.
• Keep work area neat and orderly.
• Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.
• Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms.
• Handle changes well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
• Maintain good attendance and punctuality.
• Good verbal and written communication skills.
• Keep manager informed of pending work, work in progress and problems encountered.
• Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements.
• Attend training sessions as required.
• Update knowledge through reading, briefings and training.
• Drive vehicle/travel to other offices/locations to pick up, deliver documents, etc. as needed or assigned.
• Comply with and ensure program compliance with agency’s Personnel Policies and Procedures.
• Perform different or additional work as needed.
• Perform unit assignments on rotation basis or as assigned.

Benefits

• SIGN-ON BONUS! $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing. $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing.
• GENEROUS BENEFITS PACKAGE AND EMPLOYEE PERKS: To view our benefits package and employee perks, please click HERE.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED