Account Services Manager

RxFunction•Eden Prairie, MN

About The Position

The Account Services Manager leads the order intake and account services function for RxFuncxrion and is responsible for ensuring all required order documentation is collected and processed completely and accurately. This role partners closely with Sales, Clinical, Reimbursement, and external customers to ensure complete order kits are received promptly—often by directly contacting clinician and VA offices—to facilitate a seamless reimbursement process and support optimal patient access. This position will initially be scoped to primarily support the U.S. Department of Veterans Affairs (VA), serving as the day-to-day owner of VA order intake and documentation requirements. As the business scales, the role will expand to include Commercial and Medicare customers, functioning as the operational “quarterback” who gathers and coordinates all required order paperwork on behalf of Sales and ensures intake readiness across payer types. This is a hands-on leadership role that combines tactical execution with team development and process oversight. The Account Services Manager will initially perform order intake work directly while building, recruiting, and developing a growing team to support future volume. The ideal candidate brings strong documentation rigor, knowledge of payer requirements, and the ability to coordinate people and processes to drive speed, accuracy, and a consistently excellent customer experience. Success in this role requires both strategic leadership and day-to-day ownership—ensuring every order is compliant, complete, and processed with urgency to support the patient journey and organizational goals.

Requirements

Bachelor’s degree or higher.
Minimum of 5 years of management experience in patient- or customer-facing roles, ideally within healthcare, medical device, or reimbursement operations.
Minimum of five years of proven management experience in a healthcare setting with direct exposure to commercial payer and Medicare processes.
Demonstrated ability to recruit, train, and develop high-performing teams.
Proven success coordinating people and workflows to achieve accuracy and speed in documentation-driven processes.
Strong interpersonal and relationship-building skills; proven ability to collaborate effectively with Sales and Clinical partners.
Excellent decision-making, organizational, and problem-solving abilities.
Exceptional attention to detail and commitment to data and documentation accuracy.
Strong oral and written communication skills with a professional, customer-focused approach.
Proficiency in Microsoft Word, Excel, and Outlook; experience with CRM or order management systems preferred.
Understanding of payer documentation, medical necessity, and compliance requirements.
Demonstrated ability to act with urgency and accountability in a fast-paced environment.

Responsibilities

Lead day-to-day oversight of order intake and documentation readiness to support timely fulfillment and downstream processing.
Act as a primary point of contact for order intake questions, ensuring required documentation is complete, accurate, and compliant with applicable standards.
Coordinate with external stakeholders and internal cross-functional teams to resolve intake, documentation, or reimbursement-related barriers.
Partner with commercial teams to ensure forms and required materials are submitted accurately and on time; follow up with clinical sites as needed.
Work closely with Clinical, Reimbursement, and Operations partners to clarify or remediate missing or unclear documentation.
Support early-stage processing and data entry as needed while designing scalable workflows, tools, and team capacity for growth.
Recruit, onboard, and develop team members; establish clear expectations, procedures, and performance standards.
Drive a culture of accountability, accuracy, and urgency across the team.
Track and improve key performance indicators (e.g., turnaround time, completeness/accuracy, and throughput).
Implement continuous process and technology improvements to increase efficiency and reduce rework.
Ensure documentation aligns with payer/regulatory requirements and internal quality standards.
Communicate professionally with clinicians, partners, and internal stakeholders.
Handle sensitive information with discretion and maintain privacy and compliance standards.
Demonstrate ownership and leadership in meeting departmental and company goals.
Other duties as assigned.