Account Receivable Clerk

J J McDonnell & Co Inc•Elkridge, MD

40d•Onsite

About The Position

Under the general direction of the Accounts Receivable Manager, the Accounts Receivable Clerk is responsible for supporting the day-to-day transactional and administrative functions of the Accounts Receivable department. This role focuses on accurate processing, documentation, and recordkeeping, ensuring timely cash application and organized financial records. The Accounts Receivable Clerk supports the Finance team but does not independently manage customer accounts, collections strategy, or complex discrepancy resolution.

Requirements

High School Diploma or GED required.
Working knowledge of basic accounts receivable processes, including cash application and invoice documentation.
High level of accuracy, attention to detail, and accountability in data entry and recordkeeping.
Ability to follow defined procedures and escalate issues appropriately.
Proficiency in Microsoft Office, including Excel for basic data entry and review.
Strong organizational skills with the ability to manage repetitive, time-sensitive tasks in a fast-paced environment.
Professional written and verbal communication skills for internal coordination and limited external interaction.
Reliable, trustworthy, and able to maintain confidential financial records.
Ability to work independently and as part of a team.

Nice To Haves

Associate degree or coursework in accounting, finance, or business administration preferred but not required.
Typing speed of 50–60 WPM with 10-key proficiency by touch preferred.

Responsibilities

Process and post daily customer payments including checks, ACH, and credit card transactions, ensuring accurate and timely application to customer accounts.
Prepare, organize, and reconcile daily payment batches and supporting documentation for review and audit purposes.
Maintain accurate AR records by scanning, filing, and organizing invoices, payments, proofs of delivery, and related documentation.
Assist with routine review of accounts receivable aging reports by gathering data and providing support to the Accounts Receivable Specialist or Manager.
Research routine payment discrepancies, unapplied cash, and short pays; escalate complex or unresolved variances to the Accounts Receivable Specialist.
Reprint, resend, or provide invoice copies and payment documentation upon request.
Support month-end close activities by preparing AR schedules, reports, and reconciliation documentation as assigned.
Collaborate internally with Finance, Sales, and Customer Service teams by providing requested account data and documentation.
Follow established accounts receivable procedures, internal controls, and documentation standards to ensure accuracy and compliance.
Provide administrative and clerical support to the Finance department as needed.
Assist with special projects and process support initiatives as assigned.