Account Executive

Wildtype•New York, NY

23d

About The Position

The Account Executive (AE) assists with the day-to-day business of the account, working closely with senior account leaders. He/she is responsible for managing day-to-day projects, tactical development, managing timelines, account estimates, the out-of-pocket (OOP) budget, and time and event schedules. This position works in close conjunction with the account team, creative team and other agency operations departments.

Requirements

College degree
1-2 years Agency or comparable marketing experience.
Excellent written and oral communication skills including ability to write basic documents with minimal supervision.
Strong organization skills and attention to detail
Proficient in Microsoft Excel
Possess a good foundation of knowledge of marketing/advertising.

Responsibilities

Ensure that all billing is done accurately and promptly
Track OOP billing to ensure that all expenses fall within approved guidelines
Weekly review of hours/OOPs tracking
Work diligently to meet Client's accounting needs (e.g. Daily review of vendor purchase orders, job actuals, etc.)
Sign final draft invoices after reviewing with senior management.
Participate in reconciliation reports, scope of work (S.O.W.) development, and other critical financial documents
Keep client abreast of hours and OOP changes when revisions require updated estimates
Close jobs
Oversee tracking Purchase Orders (POs)
Requesting and closing job numbers
Lead status meetings and individual project start-up meetings concerning projects AAE is managing (if applicable)
Lead project management from start to finish, starting with drafting estimates to creative briefs to receiving regulatory approval to production and ending with completion of job
Manage development and production within the Agency
Maintain regular Client contact, ensuring that the Client is updated and briefed on account activity
Maintain responsibility for accuracy of all communications to Client
Manage timetables in conjunction with traffic and production
Record and summarize all Client contacts, decisions, and approvals
Produce accurate and timely status reports/contact report
Communicate direction and Client feedback to creative staff clearly and concisely
Continue to develop fundamental understanding of marketing and advertising concepts
Demonstrate working knowledge of scientific category and brand
Performs other duties as assigned by manager
Supervise Assistant Account Executive’s work (when relevant). Monitor (or help to monitor) daily account workload
Train (or help to train) new hires in process and procedures of the account
Delegate work to AAE when appropriate; communicate effectively
Manage time efficiently, meet deadlines, pay attention to detail, and set priorities for specific assignments, especially when handling multiple projects
Demonstrate good problem-solving and interpersonal skills
Remain calm despite high pressure situations
Project a professional, positive attitude toward peers and clients within the department and the agency
Uphold Agency quality standards in servicing the Client
Maintain accurate time sheets
Demonstrate an understanding of Client's business and Agency assignment, and contribute to strategic direction and solutions
Develop thorough knowledge of Client's goals and vision, both the brand itself and the people involved, and interact appropriately
Assist other members of department/team as needed when workload allows
Understand when it’s appropriate to make decisions independently and when to escalate issues/decisions to manager
Uphold the Company Values in all decisions and interactions