Account Coordinator - Tampa, FL
About The Position
This role partners directly with Sales Consultants to source, sell, and deliver custom products to clients worldwide. The ideal candidate is confident collaborating with the marketing and creative teams of high-profile clients, providing ideas, feedback, and recommendations. Strong project management skills are essential to manage multiple projects, meet tight deadlines, maintain client relationships, and keep production teams on track. This role involves brainstorming, ordering, and shipping projects, with a strong attention to detail and a high level of professionalism when handling time-sensitive information. The ideal candidate is proactive in improving processes, exploring new tools, and supporting team collaboration, with the flexibility to work across and adapt to multiple teams as needed.
Requirements
- Proven ability to work independently in a fast-paced environment
- Think critically and demonstrate a self-starter attitude.
- Strong project management experience, along with ability to manage multiple tasks while adhering to strict deadlines.
- Superior customer service skills.
- Must be highly detail-oriented and very organized with the ability to adapt to a changing environment while following tasks through to completion.
- Reliable, positive, and professional attitude.
- Proactive with a team-player outlook.
- An outgoing, friendly, and approachable personality.
- Excellent phone skills with strong email and writing etiquette.
- Proficient with Microsoft Word, Excel, and PowerPoint.
Nice To Haves
- Skills in Adobe Photoshop and Illustrator a plus.
- Promotional Product Industry Experience a plus.
Responsibilities
- Handle all orders from order placement until the product is in the client's hands. This includes but is not limited to, verifying pricing, following up with manufacturers, and tracking orders through delivery.
- Under the direction of the Sales Consultant, place and follow up on sample orders, project specifications, and client requests.
- Assist Sales Consultants as needed and provide self-directed, backup client contact when Sales Consultant is out of the office or unavailable.
- Work directly with Sales Consultants, internal e-commerce team, Clients, and Vendors to ensure proper creation of websites, ongoing customer service, and inventory management.
- Manage inventory by ensuring quantities on hand are accurate, setting up “triggers” to identify products with low stock, and working with Sales Consultants for approval on product reorders.
- Constantly monitor product sales and inventory numbers, analyze trends and draw conclusions to determine product reorders, best-selling categories, determine invoicing on purchases and warehousing fees, and other actions by running and analyzing month-end reports.
- Develop materials such as sales letters, PowerPoint presentations, and Microsoft Word proposals for presentation to clients.
- Drive product research.
- Maintain great customer service and pleasant communication with all new and existing clients.
- Manage fulfillment projects as needed.
- Coordinate with corporate staff (Billing, Accounts Receivable, Accounts Payable, etc.) on client accounts (invoices, aging, etc), billing, and technical issues and confirm Client expectations are being met.
- Deliver professional, friendly, and timely service to Clients and their employees, addressing any issues and providing problem resolution.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
