ACCOUNT CLERK - HUMAN SERVICES

La Crosse County • La Crosse, WI

23d • Remote

About The Position

This is a specialized position which entails various fiscal duties involving processing, recording and summarizing financial information for the Human Services Department (HSD). Employees in this class provide paraprofessional accounting services utilizing generally accepted accounting principles. This position requires limited supervision and reports to the Fiscal Supervisor and/or the Fiscal Manager. This position is also currently a remote position, but applicant must live within 2 hours drive of La Crosse.

Requirements

• Self-motivated and able to work independently.
• Proficient in Microsoft Excel (basic spreadsheets, formulas and data entry)
• Basic office skills, including saving, organizing and managing electronic files.
• Considerable knowledge of operating computerized systems including the ability to utilize electronic accounting aids such as spreadsheets, databases, and other software applications.
• Ability to follow generally accepted accounting principles, La Crosse County Finance procedures and Human Services Department policies and guidelines.
• Ability to audit and reconcile financial records on a computerized accounting/data management system.
• Ability to perform arithmetic computations.
• Ability to maintain computer security and confidentiality.
• Ability to work with the public, providers, co-workers and agency clients.
• Must be bondable and pass background check suitable for handling money.
• Associate Degree in Accounting, Finance, Business or related.
• Experience in financial record-keeping including accounts payable, accounts receivable and cash receipting.
• Excellent organizational and analytical skills.
• Meticulous attention to detail.
• Proven proficiency and expertise in using Excel spreadsheets, MS Word and MS Outlook.

Nice To Haves

• May consider other combination of experience and training that provides the necessary knowledge, skills and abilities to perform the job duties.

Responsibilities

• Compiles invoices, verifies payment authorization and rate of pay, determines funding source, and assigns general ledger account codes. Prepares check requisitions, purchase order requisitions and interdepartmental services memos for submission to County Finance.
• Processes travel reimbursements to employees. Understands policies, ensures policies are being followed, and communicates with employee or supervisors, as needed.
• Processes invoices to external parties for services incurred and amounts owed to the County. Follows up with external parties, as needed, if payment is not received.
• Assists in internal controls over receipting by opening mail and logging transactions.
• Enters all accounting transactions into HSD data management system and reconciles to County general ledger system and various State information systems and reports.
• Establishes and maintains detailed client demographic and fiscal records in HSD data management system. Interviews clients, guardians and payees to obtain information needed to determine client's eligibility for County assistance and/or client's ability to pay for services received.
• Enters charges and revenues received in computerized billing system and responds to various inquiries from clients, co-workers and third-party insurance providers regarding accounts via telephone and face-to-face. Works with collection agencies to coordinate collection processes for delinquent client accounts.
• Compiles fiscal and statistical data for supervisors and management staff utilizing spreadsheets, graphs, queries and/or other various computer software applications.
• Provides support assuring vendor compliance with HSD provider contracts. Assists in the implementation of internal and external quality assurance systems.
• Maintains confidentiality for all work-related information.
• Keeps current in job knowledge and attends training and staff meetings as required.
• In this public service position, employee is required to be courteous, cooperative and respectful at all times with the public, including providers and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with co-workers, supervisors and public officials while maintaining confidentiality of work-related matters at all times.
• Employee is expected to report to work when scheduled, with minimum use of sick leave, to build up sick leave balance for income protection for unexpected illness.
• Attends various seminars, training and in-services to stay apprised of fiscal and program-related changes and is responsible to forward this information to the appropriate staff.
• Performs some routine clerical/administrative tasks such as filing, typing, data entry of client, provider, and program demographic information, and maintenance of supplies inventory.
• Provides backup for other HS Account Clerk staff as needed and other related duties as assigned.
• Contributes positively to an inclusive workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree