Account Clerk Senior

City of Gainesville•Gainesville, FL

4d•$19 - $30

About The Position

Performs the highest level of non-degreed accounting and/or utility billing functions, including, but not limited to, analyzing and resolving billing and accounts payable issues, customer and financial database and records maintenance and other complex financial and records functions. Performs lead account clerk work involving administration of contracts, preparation and monitoring of department budgets, training, development and coordination of support staff, preparation of fiscal reports, and/or maintenance of complex financial and billing records and the handling of complex and sensitive financial matters. Positions allocated to this classification report to a designated supervisor or manager and work under general supervision with limited direction. Work in this class is distinguished from higher classes by its lack of management responsibility and from lower classes by its performance of high level account clerical responsibilities, including acting as lead worker to other account clerks.

Requirements

Graduation from high school or possession of an acceptable equivalency diploma, and five years of experience in accounting, bookkeeping or other revenue-related accounting work, including two years in municipal accounting or finance performing complex clerical and sub-professional accounting functions; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
An Associate of Arts degree with at least 12 semester hours of accounting can be substituted for one year of experience
Typing at a speed acceptable to departmental needs.
Thorough knowledge of financial operations, bookkeeping principles and standard office terminology, procedures and routines.
Thorough knowledge of City budgeting process.
Thorough knowledge of administration of grants.
Thorough knowledge of the City’s ordinances, policies, systems and procedures governing its financial administration.
Thorough knowledge of applicable City computer and manual purchasing, billing and customer systems.
Thorough knowledge of the City’s purchasing rules, regulations and procedures, as well as the administration of contracts for goods and services.
Thorough knowledge of accounting principles and procedures, and application to accounting functions.
Thorough knowledge of accounts payable and receivable, banking practices and general accounting procedures.
Thorough knowledge of rules and regulations of keeping accounting records.
Knowledge of and ability to process routine and semi-complex payroll, including hours of work and overtime provisions of the Fair Labor Standards Act.
Knowledge of business English and arithmetic.
Ability to analyze, evaluate and resolve complex accounting, billing and payroll problems
Ability to apply accounting principles to computerized maintenance of financial and accounting transactions.
Ability to skillfully operate computers and relevant software and other business machines.
Ability to perform front-end editing of financial data to ensure accuracy and resolve issues.
Ability to make mathematical calculations with reasonable speed and accuracy.
To be considered for this position you must take and pass the City of Gainesville: -Typing (Passing score is 34WPM; Average Standard Net WPM is the score we go off of) -Word -Excel

Responsibilities

Prepares, monitors, verifies and balances departmental budget or other complex financial records and reports.
Understands, applies and trains other personnel in the proper billing of all utility services.
Interacts with other departments to ensure appropriate billing of utility services to customers.
Analyzes quotes and reviews, manages and administers departmental contracts.
Performs technical bookkeeping work, including journal entries to update the general ledger.
Accesses, interprets and determines the best methods to extract information from appropriate computer and manual systems to analyze, prepare and/or resolve financial and billing issues.
Analyzes large demand accounts to make billing corrections.
Analyzes and resolves the most sensitive and complex billing issues.
Interacts with vendor representatives and handles complaint issues.
Acts as the department resource for procurement of needed services, supplies, materials, and equipment.
Processes, reconciles and audits travel requests and reports and ensures compliance with appropriate City policies and procedures.
Compiles and prepares varied and complex financial reports for supervisors, internal and external auditors and/or local and state agencies.
Trains other City employees to understand and comply with departmental and organizational policies and procedures.
Attends work on a continuous and regular basis.
May act in absence of supervisor.
Performs other related duties as assigned.