Account Clerk - Operations

Inland Regional Center•San Bernardino, CA

12h•$24 - $34

About The Position

Under general supervision of the Accounting & Audit Manager, performs fiscal clerical work in connection with the calculation, examination, and reconciliation of fiscal records related to employee travel reimbursement, accounts payable and receivables.

Requirements

High school diploma or equivalent.
Twelve (12) months of clerical work is required.
Knowledge of Microsoft product applications.
Knowledge of office practices and procedures.
Knowledge of electronic data processing.
Ability to prepare reports.
Ability to use ten key/calculator proficiently.
Ability to read and interpret governmental regulations.
Must maintain a high level of confidentiality.
Full use of an automobile, possession of a valid California driver's license and liability insurance for the minimum amount prescribed by law or ability to provide for independent transportation. Must have and maintain a safe driving record.

Responsibilities

Examine employee travel claims monthly for accuracy and completeness. Investigate and resolve discrepancies in employee address, amounts or items claimed.
Assign Operations (OPS) Vendor number# to new employees.
Accurately calculate amount of travel reimbursement in accordance with agency policy and procedures using. Select the correct vendor number and General Ledger (G/L) account number in accordance with employees’ job assignment and applicable cost center.
Enters travel claim expense information and processes monthly. Maintain and file travel claims and distribute reimbursement checks.
Accurately process OPS/Purchase of Service (POS)/Revenue stop payment check requests and void requests. Secures written confirmation letter from the bank within five days for stop payment check request and notify requestor.
Calculate amount of funds to transfer between the Representative Payee Bank Account and the Operations Bank Account on a scheduled basis as per journal entry (J/E) updates generated by other units.
Prepare Consumer Fund Cash Transfer Form and forward to Finance Department for cash transfer twice a month.
File J/E updates and other OPS documents or reports accurately and on time.
Make proper disposition of cash receipts for the Operating fund; deposit all funds into proper accounts. Determine account distribution; prepare J/E voucher for key entry.
Prepare accounts payable input weekly to include checking and comparing vendor invoices, receiving reports, purchase orders, and determining account distribution.
Investigate discrepancies and resolve them in accordance with legal and administrative requirements and agency policy.
Complete input document; select proper GL account code. Enter the accounts payable. Assign accrual and disbursement journal entry number, date, and description.
Prepare manual journal entries. Maintain journal entry log. Maintain and file all accounts payable.
Prepare monthly bank reconciliation for Flexible Spending Account (FSA) and Representative Payee Fund, and Investment Funds.
Prepare monthly cost allocations.
Compiles, monitors, and research data related to vendors for the purpose of tracking expenditures. Assist in gathering records and documents for audit purposes.
May act as unit sponsor. As requested or assigned, train or orientate new staff in unit/other units. Explain agency policy to these employees. Review or correct the work of others. Establish work sequence, timetable, or priorities for others. Set production goals. Give staff general unit procedural information.
Assist in unit projects assigned by Manager.
Enters data into UFS and/or PC Network using a variety of software.
Use office equipment appropriately and keep it in good repair. Keep work area neat and orderly. Observe all safety rules.
Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
Maintain good attendance and punctuality.
Good verbal and written communication skills.
Keep manager informed of pending work, work in progress and problems encountered.
Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements.
Attend training sessions as required.
Comply with and ensure program compliance with agency’s Personnel Policies and Procedures.
Perform different or additional work as assigned.