Account Clerk III

Los Rios Community College District•Sacramento, CA

49d

About The Position

Under minimal oversight, serve as the technical resource, performing the more complex clerical accounting duties such as opening and closing accounts, posting to ledgers, preparing journal entries, and financial reports. For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.

Requirements

EXPERIENCE: Three years of experience related to the duties of the position.
Promotional: One year of experience in Los Rios Community College District performing clerical duties as an Account Clerk II. (Promotional applies to regular, current Classified employees working with the Los Rios Community College District.)
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)
Education must be from an accredited institution.

Responsibilities

Prepare change funds for revolving fund operations
Evaluate records for accuracy of balances, postings, calculations, and other records pertaining to business or operating transactions, and reconcile or note discrepancies
Compile reports and tables to show statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss
Prepare bank deposits and reconcile cash register tapes
Serve as counter receptionist providing general information on college activities and answers student questions using databases and District's website
Perform basic financial calculations such as amounts due, balances, discounts, equity, and principal
Review data for accuracy and completeness and reconcile discrepancies
Prepare daily cash reports and accounts payable using accounting programs and reports
Process incoming invoices by checking extensions, discounts and tax
Verify balances and entries, calculations, and postings recorded by other workers
Process negotiable instruments such as checks and vouchers
Prepare student loan checks for distribution
Process credit card transactions
Perform financial calculations, such as calculations for student installment payment plans
Prepare and input purchasing requisitions.
Prepare financial and statistical reports
Process invoices, returned checks, posts bad debt entries, coordinate with collection agencies or follow up on collections of past due receivables
Handle student related issues
Monitor and reconcile account balances before issuing checks
Prepare accounts payable for payment and pay invoices
Review requisitions for completeness and accuracy
Assist with the audit of warrants before they are distributed
Determine applicability of federal or state tax and apply correct rate
Audit student and classified employee Intents to Employ and timesheets, verify account codes used, and assist in resolving payroll problems and issues
Assign or use accounting code numbers for income and expenditure items
Prepare files and verify accuracy for hand-generated checks
Perform financial calculations and analyze information on travel authorizations/disbursements to ensure adherence to District policy
Receive control figures and balance output data to control figures
Prepare journal entries and budget transfers. Perform related duties as assigned.
Process receiving transactions on purchase orders
Prepare daily trial balances, bank reconciliation's, profit and loss statements, and sales tax reports
Maintain claims registers and general ledger journals for District funds, accounts payable, student refunds, and vendor warrants
Maintain fixed asset data
Perform general ledger posting for income and journals and analyze for accuracy of postings
Serve as full-charge bookkeeper for student association and other college collected funds and accounts
Reconcile college journals with District reports, and District journal with County of Sacramento journal
Close and reopen books of account, such as reconciling and balancing for year-end close. Perform related duties as assigned.