Account Clerk III

City of Virginia Beach•Virginia Beach, VA

12d

About The Position

We are hiring a detail-oriented and customer-focused professional to serve as an Account Clerk III. This position supports financial, procurement, payroll, and administrative operations across multiple departments. The selected candidate will play a key role in ensuring accuracy, compliance with applicable regulations, and high-quality service to internal staff and citizens.

Responsibilities

Utilize computer systems to run databases, pay bills, and order supplies.
Review invoices/purchase requests for any discrepancies, correct budget coding, and/or approvals needed to ensure timely and appropriate payment.
Ensure all purchases comply with the Virginia Public Procurement Act and all applicable City and departmental requirements, policies, and procedures.
Match invoices to work orders: reconcile, document, research, and resolve all discrepancies or errors promptly.
Research, track, and resolve all accounting issues.
Follow purchase orders through to completion, including obtaining quotes, approvals, and status updates for departments.
Create and maintain accounting spreadsheets and reports.
Reconcile the City’s procurement card and financial transactions that affect multiple budget units.
Register staff for training and certifications and make all travel arrangements for staff.
Maintain and order all office supplies for multiple departments.
Complete all required documentation for purchases with the City’s purchasing card or purchase orders.
Provide excellent customer service to internal staff and citizens.
Ability to foster and maintain business and vendor relationships.
Assist with processing personnel time and leave actions
Assist with advertising vacant positions and the new hire process
Assist with clerical work and interoffice support efforts
Other duties as assigned