Account Clerk II

University of Maryland Eastern Shore•Princess Anne, MD

32d

About The Position

The Office of the Comptroller at the University of Maryland Eastern Shore invites applications for a full-time, nonexempt, position with benefits. UMES offers exciting opportunities for professional growth. Generous benefits include health benefits (medical, prescription, dental, flexible spending accounts), Retirement (State or Optional Retirement Plan with Fidelity or TIAA), Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match, Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance), Tuition Remission, Employee Assistance Program, paid holidays, paid leave ( non-exempt positions start at 11 days annual per year, sick leave 15 days per year, personal leave 3 days per year). Overtime, shift-differential and on-call pay).

Requirements

Working knowledge of bookkeeping principles, mathematical methods and techniques.
Skill in performing basic mathematical computations and in the use of calculators.
Ability to communicate effectively.
Ability to operate keyboards, personal computers and financial software, manual and automated office equipment.
Ability to prepare written records and reports; to input data.
High School Diploma or GED AND One year accounting clerical experience.

Responsibilities

Invoice Management: Responsible for the daily receipt of invoices from campus departments and external vendors.
Distribute invoices to campus departments for PO/PUR identification and oversee their timely return to Accounts Payable.
Input PO/PUR invoices into the University's financial processing system (currently Workday).
Oversee campus entry or direct self-entry of Supplier Invoice Requests for non- PO/PUR invoices.
Payment Processing: Process Accounts Payable invoices, prepare batches, and submit them to the State of Maryland via the EBooks upload system.
Issue Resolution & Research: Conduct research related to vendors, campus departments, Procurement, and the State of Maryland to resolve payment inquiries, outstanding invoices, and processing discrepancies.
Use systems including Workday, FMIS, and communication with UMCP (owners of Workday and batch reports) to resolve issues.
Assist Accounts Payable Clerk III with gathering necessary information for vendor address/contact changes and stop/reissue payment documentation.
Policy Compliance & Training: Maintain a thorough understanding of UMES, USM, and State of Maryland procurement and accounts payable policies and procedures.
Apply these processes appropriately within the current financial systems.
Assist with training and educating UMES campus departments on these policies, procedures, and workflows.
General Support: Perform other general accounting and clerical duties within the Comptroller's Office as assigned.

Benefits

health benefits (medical, prescription, dental, flexible spending accounts)
Retirement (State or Optional Retirement Plan with Fidelity or TIAA)
Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match
Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance)
Tuition Remission
Employee Assistance Program
paid holidays
paid leave ( non-exempt positions start at 11 days annual per year, sick leave 15 days per year, personal leave 3 days per year)
Overtime
shift-differential
on-call pay