Finance and Tax Account Clerk I

City of Springdale•Springdale, OH

20d•$23 - $32•Onsite

About The Position

Under the direct supervision of the Finance Officer/Tax Commissioner, the Account Clerk I performs a combination of financial, accounting, and tax administration duties for both the Finance and Tax Departments to support statutory compliance with municipal finance and income tax regulations. Responsibilities include processing accounts payable, assisting with tax collections, preparing financial and tax-related reports, maintaining accurate records, and providing administrative and customer service support to residents, businesses, and City staff.

Requirements

Must be 18 years of age
Possess a high school diploma or GED equivalent.
Have post high school education in accounting, word processing, spreadsheets, and database software
Have at least three (3) years of progressively responsible experience in a financial/accounting support position, including at least one (1) year of customer service experience
Knowledge of various accounting processes
Excellent organizational skills
Ability to manage a variety of projects and demands under deadlines
Ability to work independently to determine the methods for best accomplishing goals
Aptitude for accuracy when working with numbers and details
Ability to make complex mathematical computations rapidly and accurately
Proficiency with basic office equipment and the ability to use a calculator, fax machine, postage machine, and computer for word processing, e-mail, spreadsheets, and database applications
Ability to develop and maintain effective working relationships with associates, City officials, and the public
Utilization of proper grammar, tact, and courtesy
Ability to maintain the integrity of confidential information

Nice To Haves

Associate’s degree in Accounting is preferred
prior experience in a municipal tax office preferred.

Responsibilities

Provides courteous, professional, and timely assistance to residents, businesses, and contractors ensuring accurate information is conveyed regarding taxes, fees, and City procedures
Works closely with City’s third-party vendors to maintain accurate taxpayer account information, payment histories, and correspondence logs
Reviews taxpayer files, identifies discrepancies, and initiates follow-up actions to ensure compliance with municipal tax ordinances
Responds to taxpayer inquiries via phone, letter, and in-person meetings; answers routine questions regarding the City tax code; and prepares required tax returns
Receives monies, prepares receipts and deposit slips, and deposits funds to the City’s banking institution
Processes accounts payable expenditures, ensuring payments are in accordance with purchase orders and contracts, verifying invoice accuracy and approval for payment, posting invoices to the financial software system, and preparing checks, memo entries, and ACH payments
Processes financial transactions with a high degree of accuracy, ensuring compliance with established policies, procedures, and internal controls
Enters purchase requisitions as needed
Maintains database for budgeted appropriations for revenues and expenditures
Issues monthly and periodic financial reports
Ensures accuracy and completeness of all entries, filings, and reconciliations to support transparent and auditable financial operations
Reconciles City bank statements and prepares monthly fund/bank reconciliation
Ensures continued positive cash flow in the City’s bank accounts and accounting funds
Maintains performance bond records to include those related to street openings, water management, sediment control, and tree preservation
Serves as compliance officer for credit card activity
Receives, records, and reconciles payments for City revenues in coordination with various departments
Performs audits of departmental petty cash funds
Assists with annual GAAP conversion and annual audit
Maintains a working knowledge of the payroll process to assist as needed
Performs year-end filing, prepares files for storage, and performs year-end supply inventory
Maintains organized, secure, and up-to-date financial and tax records in compliance with City records retention schedules and state public records law
Assists with special projects, departmental initiatives, and process improvements to enhance operational efficiency
Assists Finance Officer/Tax Commissioner with various financial matters as requested
Performs any other duties accurately, efficiently, timely, and completely, as assigned