Account Clerk 3

Portage County Ohio•Ravenna, OH

17h•Onsite

About The Position

Under the direct supervision of the Fiscal Supervisor, incumbent is responsible for performing complex accounting tasks to ensure accounting records are updated and accurate, preparing and entering requisitions, vouchers and receipts in computer system, answering financial questions and obtains additional information from clients, employers, vendors, court personnel and Portage County Department of Job & Family Services employees and maintaining financial data in spreadsheets. ESSENTIAL JOB FUNCTIONS: Perform complex accounting tasks; analyze, verify, calculate, process, balance, reconcile discrepancies and update accounting records via state or county computer systems. Maintain financial data in spreadsheets as needed. Answer financial questions for and obtains additional information from clients, employers, vendors, court personnel, attorneys and JFS employees. Code and enter requisitions in MUNIS; track and maintain balances of purchase orders; modify purchase order amounts as needed; perform Excluded Parties List System checks as needed. Review, prepare and post invoices in MUNIS in accordance with the Portage County Auditor’s Office policies and procedures; complete forms for checks to be voided or reissued; prepare journal entries for payments to other county departments; code invoices for entry into PET system. Monitor current General Services Administration (GSA) per diem and IRS mileage reimbursement rates; calculate out of county encumbrance amounts in accordance with the GSA and IRS rates; audit employee travel reimbursements for accuracy; prepare tax exempt forms for hotel stays; verify insurance coverage for employees receiving personal mileage reimbursements; update agency travel polices as needed. Process invoices for Supplemental Security Income (SSI) interim assistance reimbursement within guidelines set by the Social Security Administration. Fulfill Prevention, Retention & Contingency (PRC), OWF Work Allowance and Medicaid transportation gas card orders and PARTA ticket orders; track gas card information; perform monthly internal audit of gas card inventory. Monitor PRC Fiscal Document Imaging for PRC approvals in order to pay for services. Review vendor information sheets and submit to Purchasing Department for new entry or changes in MUNIS. Prepare and enter requisitions, vouchers and receipts in computer system. Serve as back-up to Account Clerk 2 as needed. Maintain confidentiality related to client & employee records. Perform a variety of related clerical tasks (including but not limited to: answer telephone, prepare correspondence, file and other clerical duties). Keep current in accounting policies, procedures and state/county program guidelines. Miscellaneous duties as assigned. Demonstrate regular and predictable attendance. Operate a motor vehicle as needed to perform the essential functions. NON-ESSENTIAL JOB FUNCTIONS: Attend training sessions, workshops and/or conferences. Assist in training new employees. Perform other related Essential and Non-Essential functions as needed.

Requirements

Ability to operate computers for data input and retrieval
Proficiency in Microsoft Windows, Microsoft Office and web browsers (Internet Explorer and Google Chrome)
Knowledge of CRIS-E, OIES, SACWIS, ODAPS, OWCMS, SETS, CFIS, MUNIS, MITS, BUY-IN, eGateway, eQuil, CCIDS, OCLQS, Time Force, Agency’s Digital Imaging systems and other systems as required by program area responsibility.
Associate’s degree in accounting, business or related field preferred or two years relative experience.
Proficient in Microsoft Excel, Word & Access.
Must also have a valid Ohio driver’s license in accordance with County policy and motor vehicle liability insurance.
Possession of an Associate’s degree in accounting, business administration or related field and a minimum of two (2) years of experience in accounting, preferably in a governmental setting
Must possess a valid Ohio driver’s license and maintain continuing eligibility under the existing County driver eligibility standards.

Nice To Haves

Bachelor’s Degree preferred.

Responsibilities

Perform complex accounting tasks; analyze, verify, calculate, process, balance, reconcile discrepancies and update accounting records via state or county computer systems.
Maintain financial data in spreadsheets as needed.
Answer financial questions for and obtains additional information from clients, employers, vendors, court personnel, attorneys and JFS employees.
Code and enter requisitions in MUNIS; track and maintain balances of purchase orders; modify purchase order amounts as needed; perform Excluded Parties List System checks as needed.
Review, prepare and post invoices in MUNIS in accordance with the Portage County Auditor’s Office policies and procedures; complete forms for checks to be voided or reissued; prepare journal entries for payments to other county departments; code invoices for entry into PET system.
Monitor current General Services Administration (GSA) per diem and IRS mileage reimbursement rates; calculate out of county encumbrance amounts in accordance with the GSA and IRS rates; audit employee travel reimbursements for accuracy; prepare tax exempt forms for hotel stays; verify insurance coverage for employees receiving personal mileage reimbursements; update agency travel polices as needed.
Process invoices for Supplemental Security Income (SSI) interim assistance reimbursement within guidelines set by the Social Security Administration.
Fulfill Prevention, Retention & Contingency (PRC), OWF Work Allowance and Medicaid transportation gas card orders and PARTA ticket orders; track gas card information; perform monthly internal audit of gas card inventory.
Monitor PRC Fiscal Document Imaging for PRC approvals in order to pay for services.
Review vendor information sheets and submit to Purchasing Department for new entry or changes in MUNIS.
Prepare and enter requisitions, vouchers and receipts in computer system.
Serve as back-up to Account Clerk 2 as needed.
Maintain confidentiality related to client & employee records.
Perform a variety of related clerical tasks (including but not limited to: answer telephone, prepare correspondence, file and other clerical duties).
Keep current in accounting policies, procedures and state/county program guidelines.
Miscellaneous duties as assigned.
Demonstrate regular and predictable attendance.
Operate a motor vehicle as needed to perform the essential functions.