Access Specialist I - ED

Albany Medical Center•Saratoga Springs, NY

3d•Onsite

About The Position

The Emergency Department Access Specialist II includes all aspects of the EDAS I with the additional responsibility of onboarding/precepting all new hires or colleagues needing additional at-the-elbow support on a frequent basis. May require adjusting hours. EDAS I is a position that must be able to deal in a 'pressure cooker' environment. The EDAS I, is a hybrid position combining the Access Representative position and the Health Unit Coordinator position. The position includes but is not limited to rotating positions as needed ~ being trained and expected to rotate assignments in multiple disciplines within the Emergency Departments. The disciplines include: Triage of walk-in patients – encompasses a quick data collection and entering in ADT System; placing of patient wristband for patient safety; acquiring a regulatory signature on the HIXNY Consent. Additionally, if patient is seen by a provider complete a full registration including General Consent and collection of financial responsibility The Triage role is required to accurately identify patient in the ADT system to ensure correct patient is selected. This is many times problematic; patient does not have identification. ED Zone Support – includes answering of multi-line (10) telephone and managing all inquiries, transferring of telephone calls; discharging of patients via the patient medical record; verifying all laboratory specimens placed in a hazardous bag for accurate labeling by nurse or provider Bedside Registration – Collection of demographic information, insurance, regulatory consent forms and collection of financial responsibility at patient's bedside EMS Desk – shadow answer EMS Radio (Ambulance Agency calls from the field) and provides a brief description of patient age, complaint, Vital Signs, ambulance agency capture The EMS Desk role is responsible for the accurate identification of the patient with quite often no identification, EMS inaccuracy of capture of information and management of UNKNOWN Patient policy and procedure

Requirements

High School Diploma/G.E.D. - required
3- 5 years’ experience in hospital or clinic registration, Emergency Department setting - preferred
Ability to keep composure in a high-stress environment
Ability to train peers and new hires
Ability to multi-task in stressful and high patient volume unit; must be able to manage pressure of high intensity situations
Demonstrated ability to train the adult learner – on the job – post successful completion of The Academy.
Ability to assess adult learner progress following the formal Training Manual; providing constructive feedback
Good judgement and ability to be resourceful to problem solve; escalate issues as needed
Ability to manage contained blood, urine and other bodily fluids
Ability to handle a multi-line telephone system; paging required
Ability to push 35- 50 lb WOW
Must be able to stand for long periods of time. (Sneakers are permitted)
Completion of Learning Partner module
Equivalent combination of relevant education and experience may be substituted as appropriate.
Standing - Constantly
Walking - Constantly
Sitting - Constantly
Pushing - Constantly (35- 50 lbs)
Pulling - Constantly (35- 50 lbs)
Feeling - Frequently
Talking - Constantly
Hearing - Constantly
Repetitive Motions - Frequently
Eye/Hand/Foot Coordination - Frequently
Noise - Frequently
Hazards - Rarely

Nice To Haves

Associate's Degree - preferred
CHAA - preferred

Responsibilities

Ability to train job specific responsibilities post successful completion of The Academy. This includes all respective disciplines within the Emergency Department and providing constructive feedback to the new hire or colleague based on performance per the Training Manual.
Responsible for the accurate patient identification in a highly stressful situation; this responsibility is a Patient Safety measure.
Bedside registration including the need to work from a WOW; collecting patient demographic information; insurance information and obtain signatures for regulatory forms via Document Management/electronic signature; the collection includes Medicare patients collecting the regulatory mandate of the MSPQ information
Ensure Access’ expectations of key clinical measures are executed and timeframes met ie: Chest pain – Door to EKG notification
Responsible for identifying and verifying insurance at bedside; obtaining additional information if No Fault or Worker’s Compensation for MVA patients and employee’s hurt at work.
Ability to review, assess and assign the appropriate health insurance plan and collect copayment, if applicable at bedside.
Ability to interact effectively with external agency personnel: EMS Agencies, Law Enforcement Agencies and Correction Facilities.
Capture of patient’s pharmacy in support of expediate discharge by nurse and physician
Answering multi-line telephone and managing all calls in calm, courteous, respectful manner
Capture brief information via Ambulance Radio including patient description, age, chief complaint and Vital Signs
Managing the ED Patient Tracker and completing the Access Specialists tasks as identified
Laboratory specimen verification and assurance of timely send to laboratory
Responsible to manage daily workflow during scheduled and unscheduled SYSTEM downtimes – following downtime procedures.
Responsible for downtime flow in the ED during system downtimes.
Ensure EMTALA Regulations are maintained.