Academic Service Administrator - Baldwin Group School of Risk Management & Insurance

University of South Florida•Tampa, FL

12d•Onsite

About The Position

This position reports to the School Director. Academic Administrators are involved in a broad range of administrative duties supporting instruction, including matters such as curriculum development, evaluating quality and methods of instruction, researching and recommending new programs and/or revisions to existing programs, establishing and maintaining academic standards and degree requirements, accreditation matters, course scheduling and space allocation, program marketing and recruitment. An Academic Administrator must maintain extensive knowledge of university, college, and department policies and procedures, and be able to interpret and apply them to support faculty and students. This is administrative and analytical work which is directly related to the academic mission of the university, requiring the application of discretion and judgment on matters of significance with respect to curriculum, course management and instruction. The position is Tampa based with occasional travel to Sarasota Campus as needed by the program.

Requirements

This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.
Four years of direct experience for a bachelor’s degree.

Responsibilities

Administrative Support Coordination, management, oversight and supervision of academic departmental operations.
Oversee purchase requests, ensuring spending is within budget.
Provide guidance on university policies and procedures related to Business & Finance Shared Services (BFSS).
Prepare and submit HR appointment requests through the college’s internal process for faculty, adjuncts, staff/admin, graduate assistants, PhD students, and OPS employees.
If needed, collaborate with the college designee on student Visa issues.
Assist with planning workshops, retreats and school meetings, including room/venue coordination and purchasing requirements for these functions.
Liaise with the college’s communications and marketing team to update webpages and print materials for the school.
Coordinate and schedule advisory board meetings.
Assist Director in preparation of the semesterly course schedule for all graduate and undergraduate programs within the school.
Prepare course projections over 3 academic years in collaboration with the director and college advisors.
As the program grows, assist with graduate admission processes including scheduling student interviews, program onboarding, scholarship coordination, and responding to general student inquiries.
Liaise with graduate studies to provide program updates including new courses and policies.
Provide oversight of Student Excellence Grants and Scholarship Processes
Submit HR appointment requests through the college’s internal process for faculty, adjuncts, staff/admin, graduate assistants, PhD students, and OPS employees.
If needed, collaborate with the college designee on student Visa issues.
Serve as the main contact for appointments and follows up with candidates on response to offers.
Main contact for job ads.
Work in USF systems such as FAIR, Archivum and Xitracs for faculty evaluations, workload documentation, and credentialing.
Coordinate the recruitment and credentialing of adjunct faculty.
Coordinate the school’s faculty search committee process to include scheduling, meeting minutes, and other administrative duties.
Ensure faculty are kept up to date on deadlines throughout the year, such as the course creation process, book orders, evaluations, etc.
Work with Director to complete faculty evaluations in Archivum.
As the program grows, oversight and backup training of staff that assist with programmatic activities.
Perform other administrative and analytical duties supporting the academic mission of the school and college, as needed.