Academic Scheduling Coordinator

Corewell Health • Grand Rapids, MI

29d • Hybrid

About The Position

This role is primarily hybrid with no regular onsite requirement; however, occasional in‑person attendance may be needed for meetings or to support seasonal educational activities within the department. Are you passionate about shaping the future of medical education? Join Corewell Health as an Academic Scheduling Coordinator and play a pivotal role in creating exceptional learning experiences for the next generation of healthcare professionals. In this dynamic position, you’ll orchestrate clinical rotations for residents, fellows, medical students, and advanced practice learners across our Grand Rapids and regional locations. Working closely with universities, teaching faculty, and clinical teams, you’ll help solve complex scheduling challenges—like putting together a giant puzzle—to ensure learners thrive while patient care remains seamless. If you’re detail-oriented, collaborative, and ready to make an impact in graduate and undergraduate medical education, this is your opportunity to shine. Job Summary Supports, implements and maintains academic clinical scheduling for the Office of Medical Education. Schedules various learners including, but not limited to, resident and fellow physicians, medical students, advanced practice students, and other learners who wish to secure a clinical rotation at a Corewell Health location. Works with a wide variety of universities, colleges and institutions to ensure timely processing and a quality experience for all learners at Corewell Health. Collaborates with all Corewell Health offices / locations and community practices to support the overall learner experience. Works on complex projects/tasks and solves unique administrative challenges.

Requirements

• Associate's Degree
• 2 years of relevant experience in related field

Nice To Haves

• Bachelor's Degree

Responsibilities

• Works collaboratively with others in matters of academic scheduling in order to ensure scheduling of clinical rotations for assigned learners.
• Assists with master schedule build in order to ensure adequate learner coverage to provide patient care, while not diluting educational experience.
• Manages and processes academic schedule changes for assigned learners.
• Ensure updates in schedules are communicated to appropriate stakeholders in a timely manner.
• Intern and Resident Information System (IRIS) report for Center for Medicare and Medicaid Services (CMS), as assigned.
• Maintains open and productive communications/relationships with all staff, leadership and affiliated institutions to ensure a quality experience at Corewell Health.
• Ensures compliance with policies, procedures and regulations associated with the organization, graduate and undergraduate medical education, and universities.
• Provides quality deliverables associated with scheduling and all projects assigned.
• Deliverables include, but not limited to, various schedules and reports, visiting learner orientation requirements, and maintenance of resident/fellow profile and schedules in residency management suite.
• Processes access and security requests for assigned learners
• Supports and electronic scheduling software system to manage all learners at Corewell Health.

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here .
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance, pet insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees