Academic Program Specialist I - PMCB Graduate Program
About The Position
Under the general direction of the Program Director and Graduate Coordinator, this position entails all academic matters pertaining to graduate students and the graduate education program in the Plant Molecular & Cellular Biology Program (PMCB). PMCB is a graduate program in which faculty from different departments and colleges participate. This position also involves advising students regarding the program requirements, academic policies/procedures and campus resources. This position coordinates all activities of the Plant Molecular & Cellular Biology graduate program, such as: Preparing the program schedule of courses into ONE.UF. Assisting students and faculty with registration and drop/add. Monitoring class size and permission screens during registration, and requesting new sections. Managing course and instructor evaluations Updating class rolls in order to maintain on-line Academic Activities Reporting Inputting and updating information in the Student Information System (SIS) and utilizing the information in the Graduate Information Management System (GIMS). Maintaining student and advising records in accordance with state/federal law and university regulations. Ensuring completion of graduate student academic and performance evaluation by coordinating with individual faculty members and storing completed evaluations in student files. Assisting students with completion of the required forms. Monitoring student performance and resolving issues with the implementation of academic resources and/or programs. Assisting the Program Director and Graduate Coordinator with the annual academic assessment of the program, in particular with the collection of the program statistics (graduation and attrition rates, student ethnicities, etc). Inputting, updating and reappointing students through PeopleSoft annually or as funding changes. Inputting Graduate Letter of Appointment for tuition waivers Assisting the Program Director and Graduate Coordinator with the management of the program budget Serving as the representative for the Program Director and Graduate Coordinator in their absence at IFAS and University wide meetings relative to student and scheduling regulations and procedures. Participating on relevant committees in the college and UF. Scheduling and participating in the Annual Graduate Student Admission Committees Managing the compilation and distribution of all applicant packets to all Admission Committee members and graduate faculty. Scheduling and organizing the rotating student's progress presentations Assisting with special events outside of office hours, such as graduate student recruitment and the orientation of new graduate students. Scheduling and organizing the annual PMCB symposium Disseminating information related to professional opportunities (workshops, funding, awards, job openings) to graduate students in the program.
Requirements
- Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.
Nice To Haves
- Bachelor’s degree in Horticulture Sciences or related field
- Experience with One UF, GIMS & Peoplesoft and Terminal4 (web content management system).
- Knowledge of college and campus regulations regarding policies and procedures affecting admission, registration and student records, transcript analysis, summary and verification.
- Well versed in UF Academic Policy
- Previous Academic Advisor experience
Responsibilities
- Preparing the program schedule of courses into ONE.UF.
- Assisting students and faculty with registration and drop/add.
- Monitoring class size and permission screens during registration, and requesting new sections.
- Managing course and instructor evaluations
- Updating class rolls in order to maintain on-line Academic Activities Reporting
- Inputting and updating information in the Student Information System (SIS) and utilizing the information in the Graduate Information Management System (GIMS).
- Maintaining student and advising records in accordance with state/federal law and university regulations.
- Ensuring completion of graduate student academic and performance evaluation by coordinating with individual faculty members and storing completed evaluations in student files.
- Assisting students with completion of the required forms.
- Monitoring student performance and resolving issues with the implementation of academic resources and/or programs.
- Assisting the Program Director and Graduate Coordinator with the annual academic assessment of the program, in particular with the collection of the program statistics (graduation and attrition rates, student ethnicities, etc).
- Inputting, updating and reappointing students through PeopleSoft annually or as funding changes.
- Inputting Graduate Letter of Appointment for tuition waivers
- Assisting the Program Director and Graduate Coordinator with the management of the program budget
- Serving as the representative for the Program Director and Graduate Coordinator in their absence at IFAS and University wide meetings relative to student and scheduling regulations and procedures.
- Participating on relevant committees in the college and UF.
- Scheduling and participating in the Annual Graduate Student Admission Committees
- Managing the compilation and distribution of all applicant packets to all Admission Committee members and graduate faculty.
- Scheduling and organizing the rotating student's progress presentations
- Assisting with special events outside of office hours, such as graduate student recruitment and the orientation of new graduate students.
- Scheduling and organizing the annual PMCB symposium
- Disseminating information related to professional opportunities (workshops, funding, awards, job openings) to graduate students in the program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
5,001-10,000 employees
