Academic Program Specialist I/II

University of Florida•Gainesville, FL

2d•$47,500 - $65,000

About The Position

The UF Health Cancer Institute is the 72nd NCI designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center, we span all of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure. As an Academic Program Specialist at the UF Health Cancer Institute (UFHCI), you will be responsible for assisting with the management of programmatic offerings of the Cancer Training & Education Program (CTEP), including development of program materials, events planning, and other activities in support of the educational mission of the UFHCI. In your new role you will be responsible for the following:

Requirements

Academic Program Specialist I: Bachelor's degree in Education, Public Administration, Business Administration, or a closely related field.
Foundational knowledge of academic program coordination, student affairs, or general administrative operations.
Some experience assisting with planning, coordinating, or evaluating programs, meetings, or events is preferred but not required.
Strong organizational and time management skills with the ability to coordinate multiple tasks and meet deadlines.
Ability to communicate effectively, both verbally and in writing, and interact professionally with stakeholders.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Proficiency with the Microsoft Office Suite.
Academic Program Specialist II: Bachelor’s degree in Education, Public Administration, Business Administration, or a closely related field.
Two to three years of experience in academic program coordination, student affairs, graduate affairs, or related administrative functions, preferably within a health sciences or higher education environment.
Experience coordinating and evaluating programs, meetings, conferences, or training activities, including vendor coordination, logistics, budgeting, and scheduling.
Demonstrated project coordination and program implementation skills, including ability to anticipate challenges and implement solutions.
Strong organizational and time management skills with the ability to manage multiple projects, competing priorities, and deadlines.
Excellent written and verbal communication skills, including proofreading and presentation development.
Ability to maintain confidentiality, exercise independent judgment, and collaborate effectively with internal and external stakeholders.
Proficiency with the Microsoft Office Suite and experience working with databases or reporting tools.

Nice To Haves

Academic Program Specialist I: Exposure to student affairs, academic program support, or event coordination within higher education or academic medical settings.
Experience assisting with meetings, conferences, or trainee-focused programs.
Team-oriented with a strong willingness to learn and develop new skills.
Professional demeanor with strong interpersonal and customer service skills.
Detail-oriented with ability to follow established processes and procedures.
Basic project coordination or event support experience.
Ability to prioritize assignments and adapt to changing program needs.
Academic Program Specialist II: Experience coordinating academic or trainee-focused programs within health sciences or research training environments.
Familiarity with university systems, data tracking, reporting tools, and trainee or program evaluation processes.
Experience working with procurement processes, vendor management, or contract coordination.
Knowledge of academic medical center or university administrative processes, including travel coordination and procurement practices.
Foundational knowledge of research administration, federal grant guidelines, or training grant programs such as T32 awards.
Highly resourceful and proactive team contributor with ability to work independently.
Demonstrated professionalism, discretion, and strong relationship-building skills.
Forward-thinking mindset with ability to meet performance goals in a fast-paced environment.
Experience managing projects, committees, or program initiatives from planning through completion.
Strong analytical and problem-solving skills.
Advanced organizational skills with demonstrated ability to anticipate program needs and implement improvements.

Responsibilities

Coordinating and administering CTEP initiatives, including managing trainee recruitment, program materials, participant records, and database reporting to support NCI and institutional requirements.
Planning, executing, and evaluating CTEP events, meetings, conferences, and training activities while collaborating with internal and external stakeholders.
Assisting with the coordination of student- and trainee-focused programs such as internships, certificate programs, and scholar initiatives, including recruitment support, application review coordination, onboarding, and program completion tracking.
Coordinating with other UFHCI teams to facilitate training award administration and program related academic HR and financial processes to ensure compliance, timely processing, and successful trainee participation.