Academic Program Spec I

University of Florida • Gainesville, FL

2d • $46,000 - $50,000

About The Position

Event Planning Responsible for organizing and promoting all Office of Admissions events including (but not limited to) Pre-Dental Forum, Pre-Dental Fair, open houses, DMD interview day activities, committee meetings, office meetings, and retreats. These responsibilities include securing meeting space, ordering and coordinating catering, designing promotional materials, as well as promoting events to pre-dental advisors, pre-dental students, dental students, dental faculty, and any additional audiences deemed appropriate. Outreach and Recruitment Responsible for managing and coordinating recruitment efforts for pre-dental and predoctoral students throughout Florida and the U.S., with the probability of travel to some of these areas. Responsible for PowerPoint and oral presentations to these groups. Responsible for participation in virtual recruiting fairs. Responsible for showcasing programmatic accomplishment and highlights. Responsible for advisement of pre-dental students, advisors, and parents of students interested in the field of dentistry. Responsible for assisting the Associate Dean for Student Affairs and Involvement with Office of Admissions-related activities, by providing event planning, promotional, and organizational support for the Summer Health Professions Education Program at UF. Public Relations Responsible for coordinating the Office of Admissions efforts to develop and manage appropriate outward presence. Responsible for coordinating public relations efforts with UFCD Communications Director. Responsible for graphic design, videos, and multi-media content for advertising, newsletters, and publications. Responsible for networking with students and faculty at designated UF and UFCD events. Management of Programs Responsible for managing the Admissions Outreach Ambassadors (AOA), BS-DMD professional development program, and miscellaneous program activities: This includes managing and monitoring ambassador sign-ups, establishing and maintaining a relationship with the AOA leadership, encouraging AOA students to sign-up for activities, management of the AOA-Accepted DMD student pairing program, and relaying all relevant information to the students. Responsible for management of the BS-DMD professional development program, including planning guest speakers and activities. Responsible for coordinating Shadow a Gator Student Dentist Day for accepted and current DMD students. Coordinates with UFCD Office of Academic Affairs and Student Affairs and Involvement when necessary for issues/events that involve UFCD Office of Admissions, such as DMD Orientation week. Responsible for offering assistance and technical support, as needed, to the Associate Dean for Admissions and Financial Aid. Office of Admissions Website This position is responsible for managing the process, collecting content, and working directly with technical support. Due to increased competition for dental students, updating/maintaining the website is a very high priority. Responsible for assistance in organizing and maintaining Accepted Student’s Website/entering student communications interface.

Requirements

• Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience
• Interpersonal skills
• Organizational skills
• Graphic design skills
• Ability to deal with a wide variety of personality types, including unpleasant or difficult individuals and individuals with limited English language skills
• Ability to maintain confidentiality
• Ability to work independently while supervisor is engaged in other activities
• Pleasant, professional demeanor
• Presents a positive image of the school

Nice To Haves

• Successful UF event planning experience
• Public speaking experience
• Ties to UF and/or UF College of Dentistry
• Knowledgeable of college and university admissions policy and procedures

Responsibilities

• Organizing and promoting Office of Admissions events
• Securing meeting space
• Ordering and coordinating catering
• Designing promotional materials
• Promoting events to appropriate audiences
• Managing and coordinating recruitment efforts for pre-dental and predoctoral students
• PowerPoint and oral presentations
• Participation in virtual recruiting fairs
• Showcasing programmatic accomplishment and highlights
• Advisement of pre-dental students, advisors, and parents
• Assisting the Associate Dean for Student Affairs and Involvement
• Coordinating the Office of Admissions efforts to develop and manage appropriate outward presence
• Coordinating public relations efforts with UFCD Communications Director
• Graphic design, videos, and multi-media content for advertising, newsletters, and publications
• Networking with students and faculty at designated UF and UFCD events
• Managing the Admissions Outreach Ambassadors (AOA), BS-DMD professional development program, and miscellaneous program activities
• Managing and monitoring ambassador sign-ups
• Establishing and maintaining a relationship with the AOA leadership
• Encouraging AOA students to sign-up for activities
• Management of the AOA-Accepted DMD student pairing program
• Relaying all relevant information to the students
• Management of the BS-DMD professional development program, including planning guest speakers and activities
• Coordinating Shadow a Gator Student Dentist Day for accepted and current DMD students
• Coordinates with UFCD Office of Academic Affairs and Student Affairs and Involvement when necessary for issues/events that involve UFCD Office of Admissions, such as DMD Orientation week
• Offering assistance and technical support, as needed, to the Associate Dean for Admissions and Financial Aid
• Managing the process, collecting content, and working directly with technical support for the Office of Admissions Website
• Assistance in organizing and maintaining Accepted Student’s Website/entering student communications interface

Benefits

• The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision.
• Domestic partner coverage through GatorCare is also available.
• Optional plans such as life, disability, legal and accident insurance are also available.
• Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.
• UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave.
• TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment).
• UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.
• UF Employees are also eligible for the GatorPerks Discount Program , which provides big savings at various businesses and retailers!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees