Academic Portfolio Coordinator

Arizona State University•Scottsdale, AZ

1d•Onsite

About The Position

Are you highly organized, detail-oriented, and comfortable working across multiple initiatives simultaneously? Do you have strong communication skills, a working knowledge of academic approval processes, and can track and report progress using project management tools and systems? If so, apply today for this Academic Portfolio Coordinator opportunity! EdPlus at ASU is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU. Want to know more about working at EdPlus? Click here ! We are seeking a highly organized, detail-oriented, and collaborative Academic Portfolio Coordinator to join our Academic Portfolio Strategy & Activation team. Every day you’ll make a difference in the lives of others by supporting the academic portfolio management team by overseeing the digital immersion program launch cycle, resource management, and digital immersion course management. You will play a critical role in ensuring that new program launch operations run smoothly across teams. You will coordinate the intake of new program requests and support the review and tracking of these requests through the entire launch process. You will coordinate communication between the Academic Portfolio Management team and the Provost’s office regarding all program launch initiatives and ensure program launch tasks are meeting deadlines. In addition, you will be expected to track progress through project management tools, such as AirTable and Jira, and provide regular updates regarding the statuses of program launch, course approvals related to launch, and presentation preparation to support the Academic Portfolio Management team.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Must be able to reliably commute to Scottsdale, Arizona.

Nice To Haves

Bachelor’s degree in a related field.
Demonstrated strong organizational skills with the ability to manage multiple projects simultaneously.
Experience using project management tools such as Airtable, Jira, or similar platforms.
Demonstrated strong attention to detail and ability to identify inconsistencies in project tracking and documentation.
Demonstrated comfort pulling and summarizing data from reporting platforms and dashboards; experience preparing basic presentations or recap documents.
Demonstrated proactive communication to keep stakeholders informed and aligned.
Demonstrated ability to work effectively in a fast-paced, collaborative environment across multiple teams.
Demonstrated enthusiasm for higher education and the ASU mission.

Responsibilities

Program and Course Approval Coordination Coordinate the intake and tracking of new academic program requests from submission through final approval and launch, including managing the completion, tracking, and notification of official internal forms and related documentation.
Support the intake, review, and approval tracking of new course requests associated with program launches; serve as a liaison for post-course approval activities to support program implementation and launch readiness in collaboration with instructional designers, Finance, and Colleges’ business managers.
Ensure required approvals, revisions, and documentation are completed accurately and within established timelines.
Project Management and Tracking Track program and course launch milestones using project management tools and shared tracking systems (e.g., Airtable, Jira), to monitor deadlines, dependencies, and risks related to program launch initiatives.
Provide regular status updates, reports, and dashboards on program launches, course approvals, and readiness milestones for the Academic Portfolio Management team.
Support preparation of presentations, documentation, and briefing materials for leadership and stakeholder meetings.
Communication and Stakeholder Coordination Serve as a central point of contact between the Academic Portfolio Management team and the Provost’s Office for program launch initiatives.
Facilitate clear, timely communication regarding requirements, deadlines, approvals, and next steps; follow up with teams to ensure required actions are completed and escalation occurs when needed.
Maintain organized records of communications, decisions, and approvals.
Process and Technology Support Develop and maintain a thorough understanding of academic portfolio and program launch processes, applying project management best practices to support efficient and effective workflows.
Utilize, maintain, and continuously improve tracking tools and systems to ensure visibility, accuracy, and accountability.
Demonstrate a willingness to learn and adapt to new technologies that support operational processes.
Assume or coordinate other duties or projects as assigned or directed.