Academic Personnel Coordinator

Cal Poly•San Luis, CA

6d•$57,588 - $64,860

About The Position

The Academic Personnel Coordinator provides a broad range of administrative support services for a variety of campus-wide academic personnel programs. On a daily basis, the incumbent works closely on projects and tasks with Academic Personnel (AP) staff and managers. The incumbent serves as the primary receptionist for the Academic Personnel Office including answering the main office email and phone lines while acting with professionalism as the first point of contact and representative of the AP Office. The incumbent provides excellent customer service within AP to assist current academic employees, academic applicants, college and department staff and managers, and other important constituents. This is a full-time temporary position through December 31, 2026 and is eligible for full benefits, including medical, dental, vision and CalPERS retirement. Academic Personnel supports faculty, staff, and administration regarding implementation of the Unit 3 and Unit 11 Collective Bargaining Agreements. The unit manages all aspects of faculty recruitment, appointments, evaluation, and personnel matters.

Requirements

Working knowledge of personnel or related policies, guidelines, and practices.
Exceptional interpersonal skills to establish and maintain professional, cooperative working relationships with a diverse population.
Excellent verbal and written communication skills, including the ability to draft/compose correspondence and write clear and concise reports.
Skilled in using standard office software packages such as word processing, spreadsheets, databases, electronic mail and calendaring systems.
Proficiency with MS Word and Excel.
Demonstrated ability to take initiative and independently plan, organize and prioritize multiple and shifting work objectives from multiple staff and managers, and be accountable for results to meet deadlines.
Equivalent to a bachelor’s degree in a related field.
Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.