Academic Operations Assistant Phase 1
About The Position
Virginia Tech Carilion School of Medicine seeks a detail-oriented, service-minded Academic Operations Assistant to provide coordinated support across Phase 1 of the curriculum, specifically in the domains of Research, Integrated Foundational Sciences (IFS), Clinical Science, and Health Systems Science and Interprofessional Practice. Reporting to the Phase 1 Director, this role keeps courses, assessments, and events running smoothly, from multi-room presentations and clinical skills sessions to Canvas updates, calendars, data tracking, and faculty/staff support.
Requirements
- Demonstrated organizational, logistics, and customer-service skills supporting time-sensitive academic activities.
- Proficiency with Microsoft Outlook and Excel; ability to learn/use Canvas, One45, Teams, and HokieMart.
- Detail orientation for data entry, tracking, and document management
- Clear and professional communication.
- Ability to provide on-site support during fixed blocks and peak assessment/presentation times.
- Ability to move and set up tables/equipment safely; basic A/V troubleshooting.
Nice To Haves
- Experience working in a classroom/education environment supporting or managing courses, events, or assessments.
- Retired or former K-12 teachers strongly encouraged to apply.
- Familiarity with QR-based attendance workflows and editing/posting lecture recordings.
- Experience coordinating simultaneous multi-room sessions and stakeholder communications.
- Knowledge of accessibility best practices for Word/PDF classroom materials.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
