Academic Division Administrative Assistant, Nursing (FT), CF1N12212HSBS

College of DuPage

2d • $22 • Onsite

About The Position

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.
Primary Duties and Responsibilities:
Provides general administrative support directly to the Director of Nursing, and support of the NHS Dean, ADN and CNA Nursing faculty and staff.

Requirements

• Associates degree or equivalent combination of education and experience required.
• 2 years administrative experience required.
• Excellent clerical skills, including utilization of the MS Office suite, and Outlook required.
• Strong problem-solving and the ability to know when to escalate an issue required.
• Good written and verbal communication skills with proficiency in written and spoken English required.
• Ability to work autonomously and demonstrate initiative required.
• Strong organizational skills and ability to multi-task with frequent interruptions required.
• Demonstrates diplomacy and ability to maintain confidentiality required.

Nice To Haves

• Prior experience working in an academic office setting preferred.
• Prior experience utilizing MyAccess student system, Colleague and Business Objects/Advantage system or equivalent academic systems preferred.

Responsibilities

• Provides general administrative support directly to the Director of Nursing, and support of the NHS Dean, ADN and CNA Nursing faculty and staff.
• Provides day to day general administrative support to the Director of Nursing including scheduling meetings, maintaining Outlook calendar, preparing and processing documents.
• Acts as liaison between the NHS Dean and Director of Nursing for nursing faculty, staff, and students. Triage requests and concerns. Provides information or escalates issue as appropriate.
• Provides general office administrative support for nursing program specialists, staff, and faculty.
• Assists with the coordination of scheduling, inviting, and setting up of events, meetings, conferences, seminars, and orientation programs offered by the nursing program. This includes using the Astra room scheduling system, processing confirmation and invites, as well as Dining Services requisitions.
• Provides administrative support for nursing adjunct faculty searches including job postings, maintaining candidate files, processing hiring documents, and working with the adjunct faculty hiring manager.
• Maintains full and part-time nursing faculty database for communications.
• Processes leave reporting forms and absence reporting and substitute payments for faculty.
• Assists in creating new administrative procedures and/or streamlining current procedures.
• Participates in program and committee meetings as well as represents the division on College-wide committees.
• Assists with the production of reports in Colleague and Business Objects
• Assists with compiling materials for special projects and maintains divisional office records. (ie: Accreditation)
• May act as front desk reception in NHS division office.
• Interfaces with other Academic Divisions' administrative support staff to ensure consistent practices.
• Serve as backup to Health Sciences Administrative Assistant V.
• Other related duties as assigned.

Benefits

• College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.
• College of DuPage is an equal opportunity employer.
• The College of DuPage is committed to recruiting and retaining high performing talent to our institution, continuing our tradition of excellence.
• We encourage all people across the broad spectrum of those communities we serve to explore and apply for positions at COD for which they believe they are qualified.
• College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree