Academic Department Assistant - Arts & Design

Raritan Valley Community College•Branchburg, NJ

31d

About The Position

Raritan Valley Community College has an anticipated opening for an Academic Department Assistant for the Arts & Design department. The Academic Department Assistant reports directly to the Division Dean for Liberal & Fine Arts.

Requirements

A.S. degree in applicable discipline and/or 3-5 years of administrative/secretarial experience.
Demonstrates proficiency with MS Office applications.
Position requires excellent writing and administrative assistant skills, and organizing the office.
Professional telephone skills, time management, and the ability to handle multiple projects are imperative.
Must be able to handle sensitive and confidential information.
Strong interpersonal skills, ability to work independently, excellent oral and written communication skills, and a positive attitude are required.

Nice To Haves

Experience in a fast-paced environment is desirable.
Working knowledge of Banner is preferred.

Responsibilities

Assists the Department Chairperson(s) with daily office responsibilities in a time-sensitive manner.
Receives walk-in visitors, students, and inquiries concerning classes and services offered at RVCC. Responds knowledgeably to inquiries on an immediate basis and directs inquiries to others as appropriate. Maintains an efficient, productive, and professional office environment.
Maintains proficiency in the use of College's technology support systems, and uses Banner, Argos, and Lion's Den to assist the Chair(s) with schedule confirmation and cancellation procedures, contracts, and reports.
Assists with faculty attendance records and submits timesheets on a regular basis.
Creates, organizes, and maintains all filing systems in the academic department. Develops and maintains efficient, professional office procedures and methods including a professional record keeping system, enabling the archiving and retrieving of documents in a timely fashion. Maintains confidentiality of student exams, records and faculty files in an established and secure office space. Collects, stores, and archives all End of Semester Materials from adjuncts.
Assists the Department Chairperson(s) in the development and maintenance of budgets, including supplies, purchase orders and requisitions, inventory, and repair records.
Orders books for all fulltime and adjunct faculty for all sections. Coordinates with Bookstore Book Manager extensively during peak periods to ensure correct copies and editions are ordered and fulfilled. Processes fulltime and adjunct faculty requests for desk copies of new text selections or texts in new editions.
Completes work orders when needs arise in the faculty offices or classrooms.
Maintains full-time and adjunct faculty lists, and for departments with Advisory Committees, maintains Member lists.
Assists the Department Chairperson(s) with marketing and promotional materials and event planning for departmental special events: reserves rooms, orders technology, housekeeping, and catering as needed. Coordinates honoraria payments as needed.
Assists the Chairperson(s) in the preparation and distribution of confidential peer observations to full-time and adjunct faculty.
Coordinates the collection of CRNs that faculty will use for course evaluations using EKit.
Assists Department Chairperson(s) with student worker/office staff that provides reception or clerical services, when available.
Liaises with the staff in Enrollment Services, assisting in monitoring and developing of the schedule of courses for RVCC.
Monitors and makes recommendations to the Chair(s) for on-going improvement of procedures and processes.
Performs other related duties as assigned.