Academic Coordinator, Preclerkship

Arizona State University•Phoenix, AZ

8d•Onsite

About The Position

The Academic Coordinator, Preclerkship is responsible for the planning, implementation, and coordination of courses within the preclerkship curriculum at the John Shufeldt School of Medicine and Medical Education. This position plays a key administrative role in ensuring the smooth operation of medical education activities, including curriculum scheduling, student records management, event coordination, and compliance with accreditation standards. The Academic Coordinator works closely with the Senior Director, faculty, staff, and students to facilitate a high-quality educational experience in the preclerkship phase.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Bachelor’s degree required; preferred in education, healthcare, or related field.
2–4 years of experience in academic administration, preferably in medical or health professions education.
Strong organizational and time management skills.
Excellent verbal and written communication.
Proficiency in office and education technologies (e.g., Microsoft Office, learning management systems, student information systems).
Ability to work independently and collaboratively in a fast-paced environment.
Skill in preparing detailed reports on a timely basis.
Ability to clearly communicate to perform essential functions.
Work collaboratively across various departments, as well as with diverse populations and groups across the University.
Use computers effectively - including inputting, reviewing, retrieving information, extended periods of viewing screen, and using mouse and keyboard.
Ability to use calculator, telephone, computer (monitor, keyboard, and mouse), printer, fax, and copier.
Use of basic math and a calculator.
Demonstrated knowledge of functionality of CRM programs and higher education student information systems.
Experience in establishing and maintaining effective working relationships with internal and external clients.
Experience in developing and conducting group presentations targeted to diverse programming, perspectives, or audiences.
Demonstrated knowledge of the principles, practices, methods and techniques of customer service.

Responsibilities

Curriculum Coordination: Assist in the development, scheduling, and coordination of preclerkship courses.
Coordinate logistics for course sessions, including classroom reservations, room setup, basic technical support, materials distribution, and faculty scheduling.
Monitor and maintain course calendars and timelines for students and faculty.
Facilitate communication between course directors, teaching faculty, and students.
Maintain accurate and up-to-date content including session schedules, learning objectives, mapping and tagging, and session resources on educational platforms (e.g., LMS, CMS, intranet, student portals).
Student Support & Records Management: Serve as a primary point of contact for student inquiries related to course logistics and schedules.
Maintain accurate student records, including grades, evaluations, and progression.
Support students with onboarding, course orientation, and transitions between curricula.
Accreditation and Reporting: Assist with data collection and preparation of reports for internal and external stakeholders, including LCME accreditation.
Ensure educational activities and records are compliant with institutional and regulatory requirements.
Support ongoing quality improvement initiatives.
Communication and Collaboration: Liaise with other departments such as student affairs, registrar’s office, and clinical departments.
Attend and resource regular curriculum meetings or workgroups; take minutes and track action items, as needed.
Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
Regular review of completed tasks
Frequent bending, reaching, lifting, pushing and pulling up to 50 pounds (medium)
Ability to lift and transport heavy objects/items up to 50 pounds (medium)
Use critical thinking to make decisions and/or analyze and report data/results of tests conducted
Deliver presentations to a variety of audiences
Initiate confidential correspondence on behalf of the program
Work both independently and within a complex structured team
Able to exercise judgment within generally defined practices & policies to determine appropriate action
Use office equipment
Proctor standardized assessments
Schedule appointments and maintain calendars
Professional representation of department/programs
Select and attend professional development opportunities provided by ASU HR.
Monthly formal check-in meetings with supervisor on goals and professional development.
Other duties as assigned