Academic Assistant II

University of Florida•Gainesville, FL

37d•$19 - $21

About The Position

The Academic Assistant II coordinates CES events and visitors; creates and distributes announcements, web and social media content; and provides administrative support to keep our academic and outreach programs running smoothly. The role contributes directly to the Center's public image through high-quality promotional materials and creative design. Some evening or occasional weekend support for events may be required.

Requirements

High school diploma or equivalent and three years of relevant experience.

Nice To Haves

Experience coordinating events in an academic or higher-ed environment.
Familiarity with UF systems (myUFL/PeopleSoft, CLAS SSC processes, travel/reimbursement).
Proficiency in Microsoft Office and basic web/social media tools.
Strong written and verbal communication skills.
Interest in or experience with international, European, or area studies programming.
Ability to produce high-quality promotional materials and experience with creative/design tools (e.g., Canva, Adobe).

Responsibilities

Plan and coordinate CES lectures, workshops, and other academic programs (rooms, tech, catering, parking, day-of support).
Communicate with speakers, visitors, and campus partners and assist with travel and logistics in line with UF/CLAS procedures.
Draft and post announcements, flyers, listserv messages, and social media content to promote CES programs and courses.
Help keep CES webpages and digital outreach (including podcast content) current.
Maintain participant/attendance data and support simple post-event reporting.
Serve as a first point of contact for students, faculty, and visitors and provide general office/program support.