Academic Administrative Assistant
About The Position
POSITION SUMMARY: The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College. ESSENTIAL FUNCTIONS: Assist the Director of Nursing and the Dean of Academic Affairs as needed. Schedule meetings and interviews Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation. Collect and maintain documents during the on-boarding process with new faculty. Maintain instructor licensures and certifications. Maintain all faculty documents and files. Participate in student orientation and graduation. Assist students with various needs. Day-to-day office management and support. Attend staff and faculty meetings. Records and distributes minutes or other records for meetings. Regular and reliable attendance. Comply with all governmental regulations and standards of accreditation. Preforms other duties and responsibilities as assigned.
Requirements
- A high level of organizational skills and the ability to multitask is needed.
- Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.).
- A willingness to follow high ethical standards.
- Discretion and trustworthiness: you may be privy to confidential information.
- High School Diploma/GED (Required)
Nice To Haves
- Associate’s degree from an accredited college or university or equivalent (Preferred)
- Minimum of 2 years of administrative experience (Preferred)
Responsibilities
- Assist the Director of Nursing and the Dean of Academic Affairs as needed.
- Schedule meetings and interviews
- Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation.
- Collect and maintain documents during the on-boarding process with new faculty.
- Maintain instructor licensures and certifications.
- Maintain all faculty documents and files.
- Participate in student orientation and graduation.
- Assist students with various needs.
- Day-to-day office management and support.
- Attend staff and faculty meetings.
- Records and distributes minutes or other records for meetings.
- Regular and reliable attendance.
- Comply with all governmental regulations and standards of accreditation.
- Preforms other duties and responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
