AAR Processing Manager

Road & Rail Services•Louisville, KY

8d•Hybrid

About The Position

We're a corporate organization supporting rail-adjacent operations where precision matters, details count, and integrity isn't optional-it's how we do business. Behind every railcar, repair, and invoice is a team that keeps things accurate, timely, and accountable. That's where you come in. What This Role Is All About As the Manager of AAR Processing, you'll be the behind-the-scenes professional who has complete control over the company's mechanical auditing function including the exceptions and rejection process. You'll help keep detailed logs of current billing and determine patterns, any missed billing opportunities, or ways to reduce future E/Rs. You will be responsible for some monthly billing activities including creating/logging accounting journal entries. You will be involved with the month-end close process including revenue reconciliation, trend analysis and forecasting. This role is heavily involved in the AAR Rules both current and past What You'll Be Doing Collecting and entering billing data (BRCs) from multiple sources and ensuring it is properly logged into several different internal and external billing systems Performing and acting as the company's subject matter expert in the technical review process of all exceptions and rejections received from all bill-to parties (BTPs) Analysis of both billing data and E/R data to curve any discrepancies or issues brought forth by customers. Able to provide meaningful, rules centric corrective actions Work closely with Director and field ops senior leadership in the processing of E/Rs while ensuring accurate responses, logs and financial details are tracked correctly Aid in future mechanical billing enhancement projects including process efficiency changes, technology implementation, etc What You Bring to the Table Education & Experience Associate degree or equivalent experience preferred 5+ years of AAR billing 5+ years of mechanical railroad experience either within industry or related Accounting experience is a plus Willingness to travel up to 25% of month (intended for hybrid role to commute to corporate office when necessary) Skills That Matter Must demonstrate expertise in mechanical AAR Rules Strong working knowledge of Microsoft Office Excel confidence, including pivot tables Experience with billing systems constructed around AAR billing Accounting systems; Sage 100 is a plus How You Work Organized, detail-oriented, and com for table juggling multiple tasks Able to work independently while staying connected to a larger team Comfortable working on a computer for extended periods and communicating clearly with others While this role is headquartered in Louisville, KY, we are actively encouraging applicants from the Chicago, IL and Kansas City, KS to apply as well. Relocation assistance is available.

Requirements

Associate degree or equivalent experience preferred
5+ years of AAR billing
5+ years of mechanical railroad experience either within industry or related
Must demonstrate expertise in mechanical AAR Rules
Strong working knowledge of Microsoft Office Excel confidence, including pivot tables
Experience with billing systems constructed around AAR billing
Organized, detail-oriented, and com for table juggling multiple tasks
Able to work independently while staying connected to a larger team
Comfortable working on a computer for extended periods and communicating clearly with others

Nice To Haves

Accounting experience is a plus
Accounting systems; Sage 100 is a plus

Responsibilities

Collecting and entering billing data (BRCs) from multiple sources and ensuring it is properly logged into several different internal and external billing systems
Performing and acting as the company's subject matter expert in the technical review process of all exceptions and rejections received from all bill-to parties (BTPs)
Analysis of both billing data and E/R data to curve any discrepancies or issues brought forth by customers.
Able to provide meaningful, rules centric corrective actions
Work closely with Director and field ops senior leadership in the processing of E/Rs while ensuring accurate responses, logs and financial details are tracked correctly
Aid in future mechanical billing enhancement projects including process efficiency changes, technology implementation, etc