A/P Technician

City Of Augusta GA • Augusta, GA

52d

About The Position

The purpose of this classification is to perform data entry and clerical work in support of accounts payable functions and to maintain financial records.

Requirements

• High School, or G.E.D.
• 3+ years in similar position or sufficient experience to perform principal duties and responsibilities.
• Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
• Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
• Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Requires the ability to perform addition, subtraction, multiplication, and division, the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
• Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgement to adopt or modify methods and standards to meet variations in assigned objectives.

Responsibilities

• Processes documentation pertaining to accounts payable: review invoices, expense reports, travel requests, and other documents for accuracy, completeness, and proper authorization; matches invoices with receiving tickets, purchase orders, and statements; assigns proper budgetary codes to each expenditure; enters invoice data into computer system; prepares and balances check registers and summary reports; researches vendor information as needed; and researches discrepancies on orders/invoices and works with vendor/department for problem solution.
• Receives and processes purchase requisitions: reviews purchase requisitions, purchase orders, field purchase orders, and service payment authorizations submitted for accuracy and compliance with policy; tracks purchase requisitions, purchase orders and invoices on computer; assures that vendors receive payment in a timely manner and investigates any outstanding purchase orders, invoices or inquiries from vendors, employees or others; and ensures that orders for supplies and equipment are filled appropriately.
• Enters financial information into a computer to process transactions and update records; performs routine posting and accounts maintenance functions; enters debits, credits, transfers, and adjustments; and responds to requests for account information.
• Monitors use of purchasing cards; reconciles purchase card transactions; reviews purchase allocations to ensure the department's expenditures are appropriated correctly; prepares purchase card transaction log; and maintains records and receipts of all departmental purchase card transactions.
• Performs customer service functions: answer telephone calls, greets visitors, and assists individuals; provides information/assistance regarding department services, activities, procedures, documentation, fees, or other issues; distributes, processes, and/or assists customers with completion of various forms/documentation; and responds to routine questions/complaints an initiates problem resolution
• Participates in other accounting duties as assigned: processes and files voided checks; picks up night deposits; processes and deposits juror checks; and other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees