A/P Specialist

Advanced Technology Group•Westminster, CO

About The Position

The Accounts Payable Specialist plays a key role in supporting the financial operations of a project-based equipment manufacturing organization. Reporting directly to the Senior Accountant, this position is responsible for accurately processing payables and ensuring adherence to internal accounting policies and external reporting requirements. The A/P Specialist will collaborate closely with the Senior Accountant to maintain financial accuracy, support compliance efforts, and contribute to the smooth execution of day-to-day accounting functions.

Requirements

Associate’s degree in finance, accounting, or business administration preferred
Two to five years of progressive accounting experience. Broad administration experience managing A/P accounting functions and tasks
Experience working in a custom equipment fabrication or project-based business with percent complete/earned value accounting preferred
Experience with ERP-based accounting system, Global Shop
Strong analytical and computational skills
Highly organized, critical thinker with exceptional attention to detail
Advanced skills in Microsoft Suite, especially Excel
Excellent oral and written communication skills
MUST BE A US CITIZEN - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. ATG is unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

Receive, review, and verify vendor invoices for accuracy and completeness
Match invoices to purchase orders and receiving reports
Enter invoices into the accounting system for payment
Reconciling A/P transactions and vendor statements
Month end close support and A/P accruals
Send out weekly disbursements for review and approval to Controller and President
Prepare and process electronic transfers, ACH, or check payments to vendors
Schedule payments to ensure timely payment and seek any discounts as appropriate
Maintain accurate vendor records, including contact information, payment terms, and banking details
Address and resolve vendor inquiries regarding payments, discrepancies, or other issues
Collaborate with Project Managers to prepare and issue customer invoices based on sales orders, contracts, or other billing agreements
Ensure invoices are accurate, complete, and sent to customers on time
Process payroll on a bi-weekly basis through Insperity
Review approved timecards and work with managers on any discrepancies