A/P Finance Assistant

CONNECTICUT INSTITUTE FOR COMMUNITIES INC•Danbury, CT

About The Position

Connecticut Institute For Communicities, Inc. (CIFC) seeks to hire a full-time A/P Finance Assistant to work in our Finance Department. These positions are responsible for the following core functions and performs other tasks as needed: · Accounts Payable processing (60%) · Other (40%) This position is expected to work on functions as per the most recent program allocation and is subject to revision as a result of organizational growth and change. Under the direction of the CIFC Health Accounting Manager (or designee): A. Accounts Payable Processing (60%) · Receive and route purchase requisitions and vouchers within a timely manner to Deputy Finance Director/Comptroller, CIFC Health Accounting Manager, CFO and assigns purchase orders as needed · Logs and returns copies of approved purchase orders and requisitions to appropriate program manager · Once required approvals are obtained and product / services have been rendered vouchers into the Blackbaud system. Keep Deputy Finance Director/Comptroller or CIFC Health Accounting Manager informed of all situations and problems that affect the smooth daily functioning of Accounts Payable · Prepare or make deposits at local banks · Place online orders as needed · Reconcile petty cash, credit card collections and vaccine inventories B. Other Responsibilities (40%) CIFC Health o Various Balance Sheet Reconciliations o Program specific finance analysis o Complete other tasks assigned by Deputy Finance Director/Comptroller, CIFC Health Manager and the CFO in an accurate and timely manner o Cash collection and bank deposits from health center sites o Cash collection reconciliation Staff/Team Expectations Uphold the shared values of the program and maintain Relias training Cooperate with co-workers, providing assistance, information or other support as it is needed to ensure quality service to children and families and to build and maintain positive relationships Actively participate in staff meetings, mandated training, committee meetings, and other program-wide functions as needed, including some evening activities Recognize that your job description is service area specific and that a successful employee upholds the overall employment manual and specifically, but not limited to, confidentiality, child abuse reporting, attendance and dependability, appropriate dress, program resources, and promoting and maintaining a safe work environment Demonstrate integrity and responsibility by always doing one’s personal best, being honest and ethical, following through on commitments Maintain a commitment to professionalism, continue own professional development and manage performance by taking responsibility for one’s own performance, setting goals, eliciting feedback, tracking progress and addressing performance issues promptly As requested, attend local, state and regional initiatives to represent the agency and to develop professionally Exhibit flexibility by showing an openness to different and new ways of doing things, and changing strategy when an initial strategy is unsuccessful Show initiative by identifying what needs to be done and doing it before being asked or before the situation requires it Respect the time constraints of co-workers by showing up to meetings promptly, and giving advance notice if for any reason you are unable to carry out your responsibilities

Requirements

AA in Accounting or related field, and two (2) years related experience, or BA in accounting or related field, and some related experience
Thorough knowledge of Excel software program
Thorough knowledge of general office practices, generally gained through at least one year’s part-time equivalent office/administrative experience
Strong working knowledge of computers, the internet, Windows and Microsoft Office software
Accurate editing and keyboarding skills (45 words per minute)
Ability to work in a professional manner both independently and with others in a team environment
Strong written and verbal communication skills
Strong organizational skills
Ability to perform assigned duties in a safe and efficient manner.
Able to tolerate occasional lifting of up to 25 pounds
Able to tolerate daily sitting working at a computer and standing to operate various office equipment
Able to handle daily repetitive hand and wrist motions, via production/copying, keyboarding, phone work, and the like
Able to comprehend assignments, determine and prioritize workload, multi-task, problem solve and meet deadlines
Handle frequent in-person, electronic and phone contact with staff and public, often involving confidential information
Must be at least 18 years of age
Pass physical examination, background check.

Nice To Haves

Bilingual (Spanish/English) skills highly preferred

Responsibilities

Receive and route purchase requisitions and vouchers within a timely manner to Deputy Finance Director/Comptroller, CIFC Health Accounting Manager, CFO and assigns purchase orders as needed
Logs and returns copies of approved purchase orders and requisitions to appropriate program manager
Once required approvals are obtained and product / services have been rendered vouchers into the Blackbaud system. Keep Deputy Finance Director/Comptroller or CIFC Health Accounting Manager informed of all situations and problems that affect the smooth daily functioning of Accounts Payable
Prepare or make deposits at local banks
Place online orders as needed
Reconcile petty cash, credit card collections and vaccine inventories
Various Balance Sheet Reconciliations
Program specific finance analysis
Complete other tasks assigned by Deputy Finance Director/Comptroller, CIFC Health Manager and the CFO in an accurate and timely manner
Cash collection and bank deposits from health center sites
Cash collection reconciliation

Benefits

Competitive compensation, plus comprehensive fringe benefits package, including health care coverage and retirement program.
13 paid Holidays in addition to paid time off.
CIFC is an approved site for PSLF eligibility.

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