A/P Coordinator

Alphia•Ogden, UT

About The Position

JOB PURPOSE: Primary responsibility for accounts payable system including new vendor setup and maintenance, matching purchase orders with packing slips, and entering invoices to ensure that Alphia is making correct payments for all products and supplies. Includes check writing and maintaining accurate sales and use tax records for compliance with all state and federal regulations. DESCRIPTION OF ESSENTIAL DUTIES: Maintain vendor files on computer and paper files. Review all incoming bills and invoices for accuracy. Match invoices to purchase orders and receivers. Locate missing information as needed. Check purchase order requisitions against budget codes to ensure accurate costing of all purchase orders. Verify manager approval before payment of invoice. Receive purchase orders and enter statements into accounting system. Calculate and pay appropriate state sales tax. Track state use tax on all appropriate invoices. Complete weekly accounts payable check run. Manage accounts payable to take advantage of discount terms when available. Timely payment of bills as to not incur finance charges. File paid invoices and documentation as needed. Maintain and reconcile petty cash account each month. Print month-end accounts payable reports and balance accounts payable to General Ledger. Complete spreadsheet for utility usage monthly. Maintain new/used equipment purchase files. Backup position for front desk and telephone system during breaks and absences, as directed by Accounting Manager. Cross train in Accounts Receivable procedures. All other duties as assigned.

Requirements

High School Diploma Required.
Two to five years prior accounting experience desirable.
Basic working knowledge of Microsoft Excel required.
Willing to work in a team environment and contribute to group goals
Excellent communication skills
Ability to receive and provide instructions in a positive manner
Ability to multi-task.

Nice To Haves

Two-year college degree in related field preferred.
May substitute experience in accounting for education on a year-for-year basis.
Preference will be given to those with applicable experience.

Responsibilities

Maintain vendor files on computer and paper files.
Review all incoming bills and invoices for accuracy.
Match invoices to purchase orders and receivers.
Locate missing information as needed.
Check purchase order requisitions against budget codes to ensure accurate costing of all purchase orders.
Verify manager approval before payment of invoice.
Receive purchase orders and enter statements into accounting system.
Calculate and pay appropriate state sales tax.
Track state use tax on all appropriate invoices.
Complete weekly accounts payable check run.
Manage accounts payable to take advantage of discount terms when available.
Timely payment of bills as to not incur finance charges.
File paid invoices and documentation as needed.
Maintain and reconcile petty cash account each month.
Print month-end accounts payable reports and balance accounts payable to General Ledger.
Complete spreadsheet for utility usage monthly.
Maintain new/used equipment purchase files.
Backup position for front desk and telephone system during breaks and absences, as directed by Accounting Manager.
Cross train in Accounts Receivable procedures.
All other duties as assigned.