A/A Administrative Aide

General Dynamics Electric Boat•Groton, CT

About The Position

Department 410 – Future Plant Studies (FPS), Propulsion Plant Fluid Systems, is seeking a highly organized and professional Administrative Aide to provide critical support to the department. This role will partner closely with the Department Manager, assist team members across the organization, and manage the handling and distribution of classified information. The ideal candidate is detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. A high level of discretion, reliability, and professionalism is essential, as the position requires maintaining confidentiality and interacting with personnel at all levels throughout the facility. This is an excellent opportunity for someone who thrives in a dynamic setting and enjoys being a central point of support for a technical organization.

Requirements

High School diploma or equivalent
4-8 years of Administrative/Secretarial experience
An active Secret security clearance
Must be able to type at least 45 WPM
Candidate will be expected to work independently, accept assignments directly from department staff, relying on supervision only to provide prioritization of conflicting needs
Candidate will be responsible to ensure the highest level of product quality is maintained and that all work is completed to support department schedules
The candidate must be able to balance multiple assignments as prioritized by supervision
The candidate must practice strict security compliance
The candidate must manage their lost time to ensure scheduled work is completed on time
The candidate must possess strong interpersonal skills and a positive team attitude
Occasional evening or weekend overtime may be required

Nice To Haves

BA/BS Degree
Experience with Concur Travel
Experience in office administration/office management
Experience using Adobe Acrobat Full Edition (not just Acrobat Reader)

Responsibilities

Answering phone and taking messages
Communicating department management delegation information and maintaining records
Collecting and organizing professional development plans for department employees
Perform formal unclassified document generation (internal memoranda, letters, transmittals, technical reports, conference reports)
Assisting in new employee on-boarding, employee internal transfers and employee severances
Commitment assignment and close out
Managing department tools including vacation calendar, organization charts, and Outlook group address books
Updating and disseminating Department Instructions
Prepare travel reservations / approval requests and process travel expense reports
Processing labor record corrections for employees
Assigning calculation and file numbers
Maintaining the department supply inventory
Pick-up and distribution of department mail
Performing formal classified document generation (internal memorandum, letter, transmittals, technical reports, conference reports)
Performing classified document packaging and distribution
Preparing visit requests and process security clearances for offsite visits