Administrative Aide

General Dynamics Electric Boat • Groton, CT

1d

About The Position

The Administrative Aide will support D442 (C4ISR Systems Integration and Engineering) Managers and staff. In addition, this A/A will provide overflow support to other Combat Weapons Systems (CWS) departments on an ad hoc basis. Duties includes all general office administrative support with emphasis on volume word processing including preparation of pdf format digital copies for archive and distribution. General duties include maintaining department files and digital records including reproduction and distribution of documents; scheduling conference rooms, VTCs and projectors; supporting inventory and ordering of office supplies; responding to service needs of department copiers and office equipment; and arranging visitor badging and hospitality for major reviews. Once selected, the candidate will be expected to share office responsibilities with other department Administrative Aides. Also, candidate will be responsible for arranging travel, reservations and preparation of expense reports. Candidates will be expected to accept assignments directly from department staff relying on supervision only to provide prioritization of conflicting needs.

Requirements

• High School diploma or GED
• 8+ years of experience in an administrative office role
• Must be able to obtain and maintain a Secret level of security clearance
• Experience preparing spreadsheets and presentations
• Expertise in advanced Word functions such as creating and using Templates and HTML linking
• Well-developed verbal and written communication skills
• Proficient in typing
• Must be able to use MS Office Suite in a production environment including a thorough knowledge of MS Word functions, a working knowledge of MS PowerPoint and MS Excel and the ability to prepare PDF format files directly from desktop applications.
• A demonstrated ability to concurrently complete multiple assignments.
• Candidates must demonstrate timely, error-free, word processing production.

Responsibilities

• Maintaining department files and digital records including reproduction and distribution of documents
• Scheduling conference rooms, VTCs and projectors
• Supporting inventory and ordering of office supplies
• Responding to service needs of department copiers and office equipment
• Arranging visitor badging and hospitality for major reviews
• Arranging travel, reservations and preparation of expense reports

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees