Secretary Certifications

Explore the top Secretary certifications that are important to a successful career.

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Getting Certified as a Secretary

In the multifaceted world of administrative support, the role of a Secretary is foundational to the smooth operation of any organization. Certifications in this field serve as a testament to professional commitment and expertise, enabling secretaries to master the art of organization, communication, and office management.

This guide offers a comprehensive look at the certifications that can elevate a secretary's career, providing a clear pathway for those seeking to enhance their credibility and advance their position in the corporate hierarchy. By delving into the best certifications available, secretaries can make informed decisions that align with their professional goals and the evolving needs of modern businesses.

Top Secretary Certifications

Certified Administrative Professional (CAP)
International Association of Administrative Professionals (IAAP)
Organizational Management (OM) Specialty Certificate
International Association of Administrative Professionals (IAAP)
Microsoft Office Specialist (MOS)
Microsoft
Professional Legal Secretary (PLS) or Certified Legal Secretary Specialist (CLSS)
NALS...the association for legal professionals
Certified Medical Administrative Assistant (CMAA)
National Healthcareer Association (NHA)
Accredited Legal Professional (ALP)
NALS...the association for legal professionals
Certified Executive Assistant (CEA)
AACP - American Academy of Certified Professionals
Certified Virtual Assistant (CVA)
International Virtual Assistants Association (IVAA)
Technology Applications Specialty Certificate
International Association of Administrative Professionals (IAAP)
Certified Secretary (CS)
Institute of Certified Secretaries (ICS)

Best Secretary Certifications

Certified Administrative Professional (CAP)

Certification Provider
International Association of Administrative Professionals (IAAP)
Best For
Administrative Assistants, Executive Assistants, Office Managers, Administrative Coordinators, Secretaries with 2-4 years of experience, Administrative Professionals seeking career advancement
Description
The Certified Administrative Professional (CAP) certification, offered by the International Association of Administrative Professionals (IAAP), is a prestigious credential designed for office and administrative professionals. It validates an individual's expertise in organizational communication, project management, office technology, business writing, and management skills. Earning the CAP certification involves passing a comprehensive exam that covers the diverse roles and responsibilities of administrative professionals, demonstrating a commitment to excellence and a mastery of the skills necessary to excel in administrative support roles.
Includes Certification
Yes
Time to Complete
Price
Prerequisites
  • High school diploma or equivalent educational level
  • Minimum of four years of work experience in an administrative support role for those with a high school diploma, or two to three years with post-secondary education
  • Agreement to adhere to the IAAP Code of Ethics
  • Completion of the CAP application process, which includes documenting eligibility and work experience
  • Payment of the examination fee
  • Passing the CAP examination, which assesses knowledge in organizational communication, project management, office technology, business writing, and management skills

    • Organizational Management (OM) Specialty Certificate

    Certification Provider
    International Association of Administrative Professionals (IAAP)
    Best For
    Executive Assistants, Senior Administrative Assistants, Office Managers, Administrative Coordinators with 3-5 years experience, Project Coordinators, Team Leaders in Administrative Roles
    Description
    The Organizational Management (OM) Specialty Certificate, offered by the International Association of Administrative Professionals (IAAP), is designed for administrative professionals seeking to enhance their management skills. This certification focuses on developing expertise in strategic planning, project management, and organizational change. It equips candidates with the tools to effectively manage resources, lead teams, and improve operational efficiency. The program involves rigorous coursework and assessments, ensuring that certified individuals are well-prepared to take on leadership roles within their organizations.
    Includes Certification
    Time to Complete
    Price
    Prerequisites
  • Membership with the International Association of Administrative Professionals (IAAP)
  • A minimum of three to five years of administrative or related professional experience
  • Completion of the IAAP Organizational Management (OM) coursework or equivalent education
  • Passing the OM Specialty Certificate examination
  • Adherence to the IAAP Code of Ethics
  • Commitment to continuing education and professional development as required for certificate maintenance

    • Microsoft Office Specialist (MOS)

    Certification Provider
    Microsoft
    Best For
    Administrative Assistants, Executive Assistants, Data Analysts, Marketing Coordinators, Project Coordinators, Office Managers
    Description
    The Microsoft Office Specialist (MOS) certification is a globally recognized credential that validates proficiency in Microsoft Office applications. Aimed at individuals seeking to demonstrate their expertise in using Word, Excel, PowerPoint, Access, and Outlook, the certification covers various levels from fundamental to expert. Candidates must pass exams that test their ability to perform tasks and solve problems within the software, showcasing their ability to enhance productivity and execute professional-level projects efficiently.
    Includes Certification
    Yes
    Time to Complete
    40-60 hours
    Price
    $100-$150
    Prerequisites
  • Basic knowledge of the Microsoft Office application(s) you plan to get certified in (Word, Excel, PowerPoint, Access, Outlook).
  • Completion of any relevant training courses or self-study to familiarize with the advanced features of the Office application(s).
  • No formal education or professional experience requirements, but familiarity with the Office suite is recommended.
  • Registration for the exam through the Certiport website, the official provider for Microsoft Office Specialist certifications.
  • Payment of the exam fee, which varies by location and level of certification (Core or Expert).
  • Agreement to the terms and conditions provided by Microsoft and Certiport for taking the MOS certification exam.

    • Professional Legal Secretary (PLS) or Certified Legal Secretary Specialist (CLSS)

    Certification Provider
    NALS...the association for legal professionals
    Best For
    Legal Secretary, Senior Legal Secretary, Legal Administrative Assistant, Legal Support Staff with 3+ years experience, Executive Assistant in Legal Departments, Paralegal seeking secretarial certification
    Description
    The Professional Legal Secretary (PLS) or Certified Legal Secretary Specialist (CLSS) certification, offered by NALS...the association for legal professionals, is a prestigious credential for legal secretaries seeking to validate their expertise. This certification emphasizes proficiency in legal knowledge, administrative skills, and ethical conduct within the legal environment. Candidates undergo rigorous testing to demonstrate their command of legal procedures, document preparation, and office management. Achieving this certification signifies a commitment to excellence and a competitive edge in the legal support field.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • A high school diploma or equivalent is required to sit for the PLS or CLSS exam.
  • Candidates must have a minimum of three years of general legal work experience, which can be substituted with post-secondary education on a year-for-year basis.
  • Completion of an accredited legal secretary or legal studies program may be beneficial but is not mandatory.
  • Membership with NALS is not required to take the PLS or CLSS certification exams, but members may receive discounts and additional resources.
  • Applicants must adhere to the NALS Code of Ethics and Professional Responsibility.
  • Continuing legal education (CLE) is required to maintain the PLS or CLSS certification, with specifics varying based on the certification path chosen.

    • Certified Medical Administrative Assistant (CMAA)

    Certification Provider
    National Healthcareer Association (NHA)
    Best For
    Medical Administrative Assistant, Medical Office Secretary, Health Services Manager, Medical Receptionist, Medical Office Coordinator, Health Information Technician
    Description
    The Certified Medical Administrative Assistant (CMAA) credential, offered by the National Healthcareer Association (NHA), is a professional certification for individuals seeking to establish a career in the administrative side of healthcare. This certification validates a candidate's knowledge in medical terminology, office procedures, patient registration, scheduling, compliance, and billing processes. Earning the CMAA demonstrates a commitment to the field and can enhance job prospects in various healthcare settings, including clinics, hospitals, and private practices.
    Includes Certification
    Yes
    Time to Complete
    Price
    $125
    Prerequisites
  • High school diploma or equivalent educational diploma (e.g., a GED or foreign diploma).
  • Completion of a medical administrative assistant training program within the last 5 years, which includes at least 720 hours of instruction and a hands-on externship or clinical experience, or one year of supervised work experience in the medical administrative field within the last three years if the candidate has not completed a training program.
  • Submission of an application to the National Healthcareer Association (NHA).
  • Payment of the certification examination fee.
  • Achievement of a passing score on the CMAA Certification Exam.
  • Commitment to uphold NHA's Certification Candidate Handbook policies, including the code of conduct and continuing education requirements for recertification every two years.

    • Accredited Legal Professional (ALP)

    Certification Provider
    NALS...the association for legal professionals
    Best For
    Entry-Level Legal Secretaries, Aspiring Legal Assistants, Recent Legal Studies Graduates, Administrative Professionals in Law Firms, Legal Support Staff with less than 1 year of experience, Career Changers to Legal Support Roles
    Description
    The Accredited Legal Professional (ALP) certification, offered by NALS…the association for legal professionals, is designed for those entering the legal support field. This certification focuses on demonstrating fundamental competencies in legal knowledge, communications, and judgment. Candidates are tested on written communications, office procedures, ethics, legal knowledge, and the ability to understand and interpret written material. Earning the ALP certification is a stepping stone for further legal education and professional development, signifying a commitment to excellence in legal support services.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • High school diploma or equivalent educational attainment
  • Completion of an accredited legal secretary or legal studies program, or an equivalent combination of education and work experience
  • Membership with NALS...the association for legal professionals is recommended but not required
  • Understanding of basic legal terminology and office procedures
  • Ability to communicate effectively in written and spoken English
  • Passing the ALP examination, which covers written communications, office procedures, ethics, legal knowledge, and understanding and interpretation of written material

    • Certified Executive Assistant (CEA)

    Certification Provider
    AACP - American Academy of Certified Professionals
    Best For
    Executive Assistants, Senior Administrative Assistants, Office Managers with executive support experience, Administrative Coordinators, Personal Assistants to C-level executives, Executive Secretaries
    Description
    The Certified Executive Assistant (CEA) credential, offered by the American Academy of Certified Professionals (AACP), is a prestigious certification designed for administrative professionals seeking to elevate their career. This program focuses on enhancing organizational, communication, and management skills specific to executive support roles. Candidates will gain expertise in advanced administrative functions, including project management, executive office operations, and business etiquette. The CEA certification is ideal for those aiming to demonstrate their commitment to excellence and leadership in the executive assistant field.
    Includes Certification
    Time to Complete
    Price
    Prerequisites
  • A minimum of 4 years of experience in an executive support, administrative, or related role
  • Completion of a formal training program in administrative support or a related field, or equivalent work experience
  • High school diploma or equivalent; some organizations may require post-secondary education
  • Proficiency in office software applications, such as Microsoft Office Suite
  • Strong communication and interpersonal skills
  • Passing the CEA certification examination administered by the AACP

    • Certified Virtual Assistant (CVA)

    Certification Provider
    International Virtual Assistants Association (IVAA)
    Best For
    Virtual Assistants, Administrative Consultants, Executive Assistants with remote work experience, Freelance Administrative Professionals, Remote Office Managers, Virtual Personal Assistants
    Description
    The Certified Virtual Assistant (CVA) credential, offered by the International Virtual Assistants Association (IVAA), is a prestigious certification designed for virtual assistants seeking to validate their expertise and professionalism. This certification focuses on essential skills such as administrative support, project management, and client communication. Obtaining the CVA demonstrates a commitment to excellence and a deep understanding of the virtual assistance industry, setting professionals apart in a competitive field and signaling to potential clients a dedication to high-quality service.
    Includes Certification
    Time to Complete
    Price
    Prerequisites
  • Membership in the International Virtual Assistants Association (IVAA)
  • A minimum of one year of experience working as a virtual assistant or in a related field
  • Completion of the IVAA EthicsCheck Exam to demonstrate understanding of professional ethics
  • Submission of a comprehensive portfolio showcasing previous virtual assistant work and client testimonials
  • Passing the Certified Virtual Assistant examination with a score that meets or exceeds the IVAA's benchmark
  • Commitment to continuing education through IVAA-approved courses to maintain certification status

    • Technology Applications Specialty Certificate

    Certification Provider
    International Association of Administrative Professionals (IAAP)
    Best For
    Administrative Assistants, Executive Assistants, Office Managers, Administrative Coordinators, Administrative Professionals with a focus on technology, Senior Administrative Staff seeking tech proficiency
    Description
    The Technology Applications Specialty Certificate, offered by the International Association of Administrative Professionals (IAAP), is designed for administrative professionals seeking to enhance their technical proficiency. This certification focuses on the practical application of technology in an office setting, covering topics such as advanced software use, data management, and information security. Candidates will gain expertise in leveraging technology to improve workplace efficiency and productivity, demonstrating their commitment to staying at the forefront of technological advancements in the administrative field.
    Includes Certification
    Time to Complete
    Price
    Prerequisites
  • Membership in the International Association of Administrative Professionals (IAAP) may be required.
  • Experience working in an administrative role with a focus on technology applications.
  • Completion of specific educational programs or workshops related to office technology may be recommended.
  • Proficiency in office software suites, such as Microsoft Office or Google Workspace.
  • Understanding of data management principles and practices.
  • Knowledge of information security basics to safeguard office technology systems.

    • Certified Secretary (CS)

    Certification Provider
    Institute of Certified Secretaries (ICS)
    Best For
    Executive Assistants, Administrative Assistants, Office Managers, Legal Secretaries, Corporate Governance Officers, Board Secretaries
    Description
    The Certified Secretary (CS) credential, offered by the Institute of Certified Secretaries (ICS), is a prestigious certification designed for professionals seeking to excel in the secretarial and administrative fields. This program focuses on enhancing the knowledge and skills necessary for effective governance, compliance, and administration. Candidates will learn about corporate law, management, and best practices in secretarial duties. The certification process involves rigorous exams and continuous professional development, ensuring that certified secretaries are equipped to manage high-level responsibilities in various corporate environments.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • A minimum educational level, often a high school diploma or equivalent, is required.
  • Some level of administrative or secretarial experience may be required or recommended.
  • Completion of pre-certification courses or training programs in secretarial practices, corporate law, and management.
  • Passing a comprehensive examination that tests knowledge in governance, compliance, and administration.
  • Adherence to a code of ethics as set forth by the Institute of Certified Secretaries.
  • Commitment to continuous professional development to maintain certification status.

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    Benefits of Having a Secretary Certification

    Professional Validation and Recognition: Achieving a Secretary certification is a clear indication of your professional dedication and competence in administrative roles. It provides recognition from industry bodies that you possess the necessary skills and knowledge to perform at a high standard, enhancing your reputation among employers and peers alike.

    Comprehensive Skill Enhancement: Secretary certifications are designed to cover a broad range of essential skills, from advanced office management to effective communication techniques. This structured approach to learning ensures that you are well-equipped to handle the multifaceted challenges of a secretarial position, keeping you competitive and proficient.

    Increased Job Marketability: In a job market where differentiation is key, a Secretary certification can be the edge you need. It demonstrates to potential employers your initiative to go above and beyond the basic requirements, making you a more attractive candidate for hiring and promotion within the administrative field.

    Access to Exclusive Resources and Networks: Certification programs often come with the added benefit of access to exclusive resources, such as up-to-date research, tools, and professional networks. These resources can be invaluable for continuous learning and for staying connected with trends and best practices in the secretarial domain.

    Confidence in Your Capabilities: The process of earning a certification can significantly boost your self-assurance in your secretarial skills. It affirms to both you and your employer that you are fully capable of managing the responsibilities of your role effectively, thereby increasing your confidence to take on new and challenging tasks.

    How to Choose the Best Secretary Certification

    Choosing the right certification as a Secretary is a strategic step that can significantly enhance your professional capabilities and marketability. In a role that often requires a diverse skill set, from administrative expertise to advanced communication abilities, selecting a certification should be a thoughtful process. It's about finding the perfect fit that not only validates your current skills but also equips you with new ones that are in demand within the industry. This section will guide you through the key considerations to ensure that the certification you choose is a powerful catalyst for your career advancement.
    • Identify Skill Gaps and Career Advancement Opportunities: Begin by evaluating your current skill set and identifying any gaps that may be holding you back from advancing in your career. Look for certifications that address these areas and offer training that can elevate your proficiency. For example, if you need to improve your technical skills, consider certifications in office software or digital communication tools.
    • Consider the Certification's Specialization: Secretarial roles can vary widely, from legal and medical to executive support. Choose a certification that specializes in the sector you are most interested in or currently working within. This specialization will not only make you more adept at handling industry-specific tasks but also make you a more attractive candidate for employers in that sector.
    • Assess the Flexibility and Format of the Program: As a secretary, your schedule might already be full, so it's important to consider the flexibility of the certification program. Look for options that offer part-time study, online coursework, or self-paced learning. This will allow you to balance your professional responsibilities with your educational goals.
    • Examine the Networking and Professional Development Benefits: Beyond the curriculum, a good certification program should offer opportunities to network with peers and industry professionals. This can lead to job opportunities and professional growth. Additionally, check if the program includes professional development resources such as workshops, seminars, or mentorship arrangements.
    • Review the Certification's Industry Recognition and Validity: Research how well-recognized the certification is within your industry. A certification from a reputable organization can lend credibility to your resume and assure potential employers of your commitment to the profession. Also, consider the longevity of the certification – how often will you need to renew it, and what is required to maintain it?

    Preparing for Your Secretary Certification

    Preparing for a Secretary certification is a strategic move that can enhance your professional credibility and open doors to advanced career opportunities. As a Secretary, you are the backbone of office efficiency, and a certification can validate your skills and knowledge in this critical role. To ensure that you are not just going through the motions but truly leveraging the certification to elevate your career, it's essential to approach your preparation with intention and structure. The following guidelines are designed to help you prepare effectively, so you can not only pass the certification exam but also integrate the valuable insights and skills into your daily work.

    Identify Your Certification Goals: Begin by determining what you want to accomplish with your Secretary certification. Are you looking to solidify your foundational skills, or do you wish to specialize in areas such as legal or medical secretarial work? Understanding your career objectives will help you select the right certification and focus your preparation on the areas that will benefit you the most.

    Develop a Comprehensive Study Plan: Once you've chosen a certification, create a detailed study plan that encompasses all the topics covered in the certification's syllabus. Divide the content into manageable sections and set a realistic schedule, dedicating regular time slots to study. This structured approach will help you tackle the material methodically and reduce stress as you progress through the course. Don't forget to allocate time for revision and mock exams to test your knowledge and exam readiness.

    Utilize Available Resources: Take advantage of the resources provided by the certification body, which may include textbooks, online materials, and practice tests. Supplement these with additional study aids such as flashcards, educational videos, and secretarial handbooks. Diversifying your study materials can cater to different learning styles and reinforce your understanding of complex subjects.

    Join a Community of Peers: Connect with other secretaries who are also pursuing certification. Joining study groups, participating in forums, and attending related seminars can provide moral support and facilitate knowledge sharing. Engaging with peers can offer new insights, help clarify any confusions, and give you access to advice from those who have successfully obtained their certification.

    Apply Knowledge Practically: Whenever possible, put the theories and techniques you're learning into practice. This could be through role-playing exercises, volunteering for tasks that utilize new skills, or observing and assisting certified professionals in your network. Practical application not only reinforces learning but also demonstrates to employers your commitment to professional development and excellence in your role.

    Certification FAQs for Secretarys

    Is getting a Secretary certification worth it?

    The value of a Secretary certification hinges on your career objectives and the expectations of your industry. For newcomers, it can solidify essential administrative skills and knowledge, making you a more competitive candidate. For seasoned secretaries, it's an opportunity to refine expertise and showcase a dedication to professional growth.

    Certifications can signal to employers your proficiency and commitment to the role, potentially leading to better job prospects and advancement opportunities. In a role where precision and up-to-date knowledge are key, a certification can serve as a testament to your capabilities and willingness to stay current in a dynamic administrative environment.

    Do you need a certification to get a job as a Secretary?

    While certification is not strictly necessary to secure a job as a Secretary, it can be a significant asset. For individuals new to the administrative field or those looking to stand out in a competitive job market, a certification can demonstrate a commitment to professional development and mastery of key secretarial skills.

    Employers often look for candidates with strong organizational abilities, communication skills, and proficiency in office technology. A certification, such as the Certified Professional Secretary (CPS) or the Certified Administrative Professional (CAP), can validate these competencies and signal to employers that you are serious about your career as a Secretary. However, on-the-job experience and strong references can also be powerful testimonials to your capabilities.

    Can Secretary certifications help pivoters make the transition into Administrative from another career path?

    Yes, Secretary certifications can be a significant asset for those transitioning from a different career path. These certifications typically cover essential administrative skills, office technology, communication, and organizational practices, equipping career changers with the core competencies required for secretarial roles. They signal to employers a proactive approach to mastering job-specific skills and a dedication to professional development. Additionally, the process of certification can provide networking opportunities with other professionals in the field, which can be crucial for gaining insights and finding job leads in the new career path.
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