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How to Write a Short Professional Bio (With Templates)

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Published
Jul 6, 2022
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Updated
Aug 9, 2022

How to Write a Short Professional Bio (With Templates)

Emily Polner

Looking to write a short professional bio for your job search? Here’s what to include, what to leave out, and how to get started.

A short professional bio works in tandem with your resume to tell your unique story. While your resume provides insight into what you’ve accomplished in each of your roles, your professional bio gives more color as to who you are, where you’ve been, where you’re headed, and sometimes, depending on the context, what you like to do for fun. 

If your mind is drawing blanks when trying to write your bio, we want you to know that that’s completely normal. Summing up your experiences into something short and professional, yet quippy and engaging isn’t always easy. 

That’s exactly why we created this guide — to help you nail down a short, sweet, and true-to-you bio that you can post on your website, LinkedIn, Twitter, or wherever you need it to be. Even if you don’t consider yourself to be a writer, we’ll walk you through how to write a short professional bio that will better communicate who you are to potential employers. 

What is a short professional bio? 

A short professional bio is exactly what it sounds like — a short biography that introduces yourself and gives a brief overview of your career and accomplishments. A short professional bio gives future employees, colleagues, and anyone else you’re networking with a more well-rounded picture of who you are.  

We recognize that “short” is a vague term and can mean many different things. But the good news is, unless you’re dealing with a certain character or space limit, there is no magic length that your bio has to be. Most short bios tend to run anywhere from one to four paragraphs, but feel free to make yours whatever length you think would work best for you. 

Your short professional bio can be displayed on many different places, including but not limited to: your website, LinkedIn profile, Twitter profile, in press features, and your resume. 

What should I include in a short professional bio? 

Before you sit down to write your bio, it might be helpful for you to think of it as not only a bio, but also an elevator pitch. Your bio should answer the question: what would you want someone who doesn’t know you at all to know about your career so far? 

Below are some thought-starters to set you up for success. 

As a working professional

Whether you’ve been working for six months or 15 years, consider including these in your bio: 

  • Your name
  • Where you’re based
  • Where you’re from
  • What university, trade school, or bootcamp you attended (if any)
  • Your current or former career titles
  • Your career goals
  • Relevant awards, accolades, or press features you’ve garnered
  • Your skills and area(s) of expertise
  • What you like to do in your spare time (hobbies, side hustles, etc.) 

As a student

Even if you’re still in school, there’s plenty of information you can include in your bio, like: 

  • Your name
  • Where you’re from
  • What university, trade school, or bootcamp you’re attending
  • Your area of study or intended major
  • Any clubs, teams, or other extracurriculars you’re a part of 
  • Any internships you’ve completed
  • Your career goals 
  • Your availability

How to write a short professional bio

If you’re ready to write your bio, we commend you. We’ve listed a few things here that you might find helpful to consider, but again, there is no steadfast formula. You can feel free to follow or ignore these suggestions however you see fit. 

1. Choose your voice

You can write your bio in either third person (using your name and preferred pronouns) or first person (using “I”). The choice is up to you, but as a general guideline, third person is perceived as more formal, whereas first person is more casual. 

If you want to have multiple versions of the same bio on hand, like a first person version and a third person version, our blurb builder can make it happen. Write as many versions of your bio as you need and be ready for any twists your career takes with our career-building tools

2. Choose your tone

Written words, like spoken speech, can embody many different moods and tones. Depending on the context and your personal brand, you might decide your bio should sound more buttoned-up, or more relaxed, or even a little bit silly. 

These two sentences describe the same person but showcase very different tones: 

“A recent graduate of the University of Pennsylvania, Sally is currently a consultant at XYZ Consulting based out of their New York office.” 

“A recent UPenn grad, Sally swore off econ after years of hard classes only to end up as a consultant at a major firm — but don’t worry, she loves it.”   

3. Start with your name and your current or most recent role

This is not a hard and fast rule, but to get your bio started, it’s usually easiest to start with your name and current role. 

Example: “Zane Smith is currently the Demand Generation Manager at ABC Tech Company.” 

If you’re transitioning between roles or switching industries, you can list your most recent role and use your first sentence to say what you’re looking to become.

Example 1: “Previously the Demand Generation Manager at ABC Tech Company, Zane Smith is actively pursuing new opportunities in marketing management.” 

Example 2: “Previously the Demand Generation Manager at ABC Tech Company, Zane Smith is now an aspiring 2nd grade teacher.” 

4. Add any former titles and list relevant achievements

Once you’ve introduced yourself and your current title or aspirations, you can flow into what you did previously. Together, the first two sentences of your bio could read something like this: 

“Zane Smith is currently the Demand Generation Manager at ABC Tech Company. Previously, he was a Marketing Specialist at FGH Tech Company where he grew paid traffic to their website by 500% year over year.” 

5. Consider adding the “why” behind your story

Your “why,” the reason that you do what you do everyday, can be powerful and meaningful. Adding what gives you the spark to start each workday can set your bio apart from others. 

Example: “Claire was inspired to pursue a career in elder law after volunteering in a nursing home throughout high school and college.” 

6. Close with some personal details, if appropriate

Even though your bio will be used in a professional capacity, it’s okay to list a few personal details. We’re more than just our jobs, and adding a few personal facts can help illustrate who you are outside of the office. 

Example: “When he’s not working, Martin can be found tending to his spice garden and going on nature walks with his golden retriever.” 

Short professional bio do’s and don’ts 

Even though there are no official rules for writing a bio, there are still some things you should try to strive for as well as steer clear of if you want to make the best possible impression. 

Do:

Be real: Your bio is not the place to fudge the truth about who you are. Be honest about what you’ve done and where you’re heading. Not telling the truth could bar you from achieving your goals and land you in hot water. 

Be concise: We really hate to be the one to tell you this, but unfortunately, most people do not have the time or patience to read a five-paragraph essay about your life story. Sorry to break it to you! 

Try to keep things brief and avoid run-on sentences. We recommend running your bio through a free clarity reader or grammar-checking tool to make sure your bio isn’t too wordy or hard to understand. 

Be relatable: No matter how lofty your accomplishments are, staying grounded may help you establish stronger connections with others. This is where adding personal details can serve you well. Whether that’s with a hobby, interest, or other role outside of work, being relatable can let others understand and get to know you better.  

Don’t: 

Be arrogant: It’s both appropriate and expected for you to talk about your accomplishments in your bio. That being said, there’s a fine line between talking about your achievements and sounding too braggy. These two examples talk about the same accomplishment but come across very differently: 

“An accomplished pianist, Ryan was selected out of nearly 7,000 applicants to perform at the annual New York State School Music Association festival last spring.” 

“An accomplished pianist, Ryan was the obvious choice to perform at the annual New York State School Music Association festival last spring (because he’s the best).” 

Be spiteful: This is especially relevant if you’re revising your bio after a lay-off or termination. As tempting as it might be, avoid making any negative statements or accusations in your bio. Positivity and a good attitude will get you much further. 

Short professional bio examples

Seeing real professional bios in the wild might help you craft your bio more so than a set of guidelines will. For that reason, we rounded up three real-life examples of bios on different platforms that you can draw further inspiration from. 

Website bio: Audree Kate Lopez

"AUDREE KATE LOPEZ IS A FASHION STYLIST, EDITOR, INDUSTRY EXPERT AND INFLUENCER BASED IN NEW YORK.


Audree Kate López launched Simply Audree Kate from her college dorm room in 2012 as a resume builder and passion project. The blog started as a styling portfolio with DIY sewing tutorials and fashion show/ trend recaps. Today, Audree has collaborated with hundreds of fashion, lifestyle and beauty brands, has an international audience in 125+ countries, has been featured in Bustle, Redbook, Who What Wear and named Alexa’s Top NYC 100 fashion bloggers.

Audree began her professional career in the fashion departments at Glamour, O, the Oprah Magazine, Editorialist and Redbook magazines. She launched Audree Kate Studios in 2017 and worked on freelance projects at Marc Jacobs, Alice + Olivia, J.Crew and Club Monaco, joined the styling team at Alice + Olivia and became a contributing fashion editor for StyleCaster.com. Over the past few years Audree has styled for various publications, celebrities and retail brands. In 2016, Audree founded a digital course and community for fashion students called Fashion Fundamentals and has hosted workshops and classes around the country, and wrote an ebook titled Fashion Fundamentals."

Why we picked it: Audree’s bio does a great job at telling and humbling her story. Taking her career from her dorm room all the way to major magazines is impressive and gives readers the right impression that she’s ambitious and driven. It also gives a strong overview of all of the different yet relevant accomplishments she’s checked off, ranging from styling, to editing, to creating her own course. 

LinkedIn bio: Christen Nino De Guzman 

"Latina creator. Speaker. Tech Mentor. Christen is the Founder of the newly launched app Clara, a community that empowers creators through transparency, brand reviews, and discoverability. An industry vet, Christen has almost a decade of experience working with top content creators at social networking companies such as Instagram, TikTok, and Pinterest. She is a motivational speaker and mentor in the tech space who is passionate about helping people break into the industry through career advice and actionable content."

Why we picked it: Christen’s bio is punchy, concise, and gives her credibility. The short few sentences at the very beginning are a creative and clever way to describe who she is right off the bat. She also mentions how many years of experience she has, which at this stage in her career, is a wise move and shows that she brings a high level of expertise to her pursuits. The decision to put her social media profiles makes sense and feels true to her, given her engaged following. 

Twitter bio: Dulma 

"Founder of Makelane, a private community for female DTC founders. 70K followers on TikTok where I analyze consumer brands"

Why we picked it: Twitter only gives you 160 characters for your bio, but Dulma does an excellent job maximizing what little space is given. Dulma’s bio clearly and succinctly states her two main pursuits: being a founder of an online community and creating content for a large audience on TikTok. 

Short professional bio templates

If you prefer to plug and play or need a bio in a pinch, don’t worry, we’ve still got you. Here are two templates to get you started: one for working professionals and one for students. 

Short professional bio template for working professionals

[First name last name] is [currently/formerly] a [insert most recent job title] at [most recent company name]. A proud graduate of [school or university], they were inspired to pursue a career in [field] after [explain what led to your decision to work in your industry]. Prior to working at [most recent job title], they were the [previous title] at [previous company] where they were responsible for [insert professional accomplishments here]. In their free time, they can be found [insert your favorite hobbies]

Short professional bio template for students

[First name last name] is a current [year] at [institution] majoring in [area(s) of study]. On campus, [First name] is actively involved in [activity name], for which they [insert details about what you do for the activity you’re involved in]. They most recently [interned/worked] at [organization name], where they had the opportunity to [insert details about what you did on the job]. They intend to work in the [insert field name or industry] after graduation to follow their passion of [insert what you are passionate about]. In their spare time, they can be found [insert your favorite hobbies]

If you decide to use either of these templates, we strongly recommend you tweak it ever-so-slightly. We don’t mean rewriting it entirely; just add a little bit of personal flair once you’ve finished plugging your details in. Add some adjectives, remove anything that doesn’t quite fit with your vibe or experiences, or append some more details as you see fit. 

Remember, as cheesy as it sounds, there’s only one you. Even if you use a template, your bio should still have a small sprinkle of personal flair, if possible. 

Ready to create a full set of professional bios to get to your next career goal faster? Sign up for Teal to get started building your professional bios and matching resumes

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Emily Polner

Emily Polner is a freelance writer based in New York City, passionate about career development and helping people find new roles.

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