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How to Write a Job Application Email

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Jun 16, 2020
Jun 28, 2022

How to Write a Job Application Email

Dave Fano

Part of applying to a job is the cover letter or the job application email. Since these emails or letters are seen before your resume, you want them to really make you stand out.

Part of applying to a job is the cover letter or the job application email. Since these emails or letters are seen before your resume, you want them to really make you stand out. Below, we'll help you master writing a cover letter or email to include with your job application.

What should I write in an email when sending a resume?

Application emails can throw candidates off, so make sure you take the time to put together your email or cover letter carefully. Every detail matters.

Your email address will be the first thing they see, so make sure it's professional and includes your name. Let's break down how to draft your cover letter or email to attach to your job application.

Subject line

First, you want your subject line to be professional. You should include the job title and your full name in the subject line. For example, Software Engineer Job Application - John Smith.

Keep the subject line clean so the hiring manager or recruiter can easily find your application. If there is a reference number for the job posting, include that in the subject line as well.

Who to address your job application email to

Before you send your email to a job posting, try to find the name of the hiring manager. Including their name will show the employer you did your research. If you can't get the contact information for the hiring manager, maybe you can find someone in human resources at the company.

Adding a name to your email helps personalize it rather than saying to whom it may concern or just writing to the hiring manager. One thing you can do is search for the position on a site like LinkedIn to get the name of the hiring manager.

Body of the email

Your application email is your cover letter if you aren't applying to a job via a job posting website. Make sure you aren't rewriting your resume in the email. Use the email to get your point across and provide context to the bullets in your resume.

It's important that you include keywords in your job application email too since recruiters and hiring managers will quickly scan emails and resumes before narrowing down their pool of applicants. You wouldn't want yours to be passed over.

Even though your skills and background are listed on your resume, also highlight them in your email. Avoid rewriting your resume, but reference something that might make your application stand out.

Employers are looking for candidates who put effort into their email and cover letter. Get a friend to read your message before you send it to make sure that the fact you care really shows.

You want to send a professional email, so use formal and polite language. Words such as please, thank you, and sincerely always look good. Here are a few tips for things you can include in your job application email.

  • I have attached my resume for your review.
  • I know I would need to learn a few things, but I will make time to do the extra work.
  • Since I am between jobs, I could start right away.
  • Given the chance to interview, you will see I am a great fit for the role.

Ending your job application email

Make sure all of your contact information is in your email before you hit send. Recruiters and hiring managers don't want to have to search for your email address or phone number. It's easy to include with a simple signature on your email.

Here is a template you can use for your email signature.

  • First Name Last Name
  • Address
  • Phone number
  • Email Address

If you're going to apply to multiple roles at the same company, send separate emails to each of the hiring managers. Make sure each of your job application emails is unique, don't just copy and paste.

By following these tips and tricks, your emails will be stronger and help improve your job application. It can be hard to get a new job, but with a little effort in your cover letter and job application, you'll get that interview in no time.

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Dave Fano

Founder and CEO of Teal, Dave is a serial entrepreneur with 20+ years of experience building products & services to help people leverage technology and achieve more with less.

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