With so much of the job search being handled online, you will need to perfect your professional email skills. In this article, we will discuss how to respond to emails about an upcoming job interview. We'll look at different scenarios and how to best approach your digital response.
You might open your email inbox and see a new message from a recruiter saying they have a great opportunity for you and would like to know if you are interested in the job. Before shooting back a reply, take some time to think about your response. Even if you are currently in a job you like, wouldn't it be worth having a conversation?
If you are really not interested in the job, decline politely. Simply say, At this time I am not interested in a new job. However, please let me know if additional opportunities arise in the future.
You never want to send a rude reply. Most likely you will need a new job at some point in your career and you will want to keep all of your options open, even if you have a good job now.
On the other hand, if you're ready to accept the invitation to interview, here is a sample email you can rework to show you are excited and interested in the opportunity. Don't just copy the below though, personalize it to match the industry and position you are interviewing for.
Thank you so much for reaching out. Your timing is perfect since I was about to start my job search. I look forward to learning more about the opportunity and would love to set up a phone call. Below is my phone number and additional contact information. Please let me know a time that works for you.
Be on the lookout for an interview invitation or an initial phone call to discuss the job opportunity. Even if you aren't fully interested, you should respond and hear the recruiter out. The worst that can happen is you wasted a few minutes on the phone.
Some candidates struggle when it comes to responding to an email during the interview process. How should you respond to the meeting invite or do you need to at all? It's always best to respond, even if it's a short email back. Here is one example of an email response:
Thanks for sending over the interview invitation. I look forward to meeting the hiring manager and other members of the team. Thanks again for coordinating everything. Please let me know if you need anything additional from me.
You should send this note either with your confirmation of the meeting or directly after you accept the calendar invite. It shows you are organized and value other people's time.
Sometimes you might get an email from the recruiter or someone in human resources that your interview has been scheduled. You should always respond to this email.
In your response, confirm the time, date, location, and name of the person or people you will be meeting with. Below is a sample email to help you draft your response.
Thank you for taking the time to schedule an interview with the hiring manager for me. I look forward to meeting them during my job interview. Please send along any additional details I may need prior to my interview next week. I really appreciate you scheduling this for me. I will let you know if I have any additional questions leading up to and after the interview.
The recruiter or human resource representative will be your main point of contact before and after your interview. Use this email to ask any questions you have about the company that could help you prepare for your meeting.
If you want to know any details about the job, ask before the day of your interview. Here are a few common questions you might want an answer to before your interview.
If you follow these tips and tricks when it comes to corresponding via email during your job search, you'll receive a job offer before you know it.