Here's a common scenario: you're on the job hunt and apply to several different open positions at once. You get more than one invitation to interview, and after doing a little more research, you decide that you'd rather pursue one opportunity over another.
Companies know that not every candidate will accept their interview invitation, let alone accept a job offer. The thing to remember is that you never know when you will cross paths with the hiring manager or recruiter again, so it's important to keep things polite and professional in all your communications.
In this article, we'll discuss how to decline an interview invitation and also how to reject an actual job offer during your job search. The key? Be polite and gracious in all your communications. We'll break down the steps of how to turn down an interview invitation, as well as how to decline a job offer. With these tips, you'll have a better understanding of the best way to decline an opportunity when it just isn't the right fit.
When on the job hunt, there are a few different reasons you might end up with a job interview. Let's talk about how you might be landing an interview in the first place.
Most obviously is that you applied for a job. You saw the job posting, read the job description, and felt excited for this particular job title, driving you to submit an application. Sometimes, job candidates apply to several jobs at once, which means you may get several job interview opportunities at once.
You may also be faced with an opportunity to interview for a job you didn't apply for. This happens when recruiters reach out to job seekers with job opportunities they're looking to fill. If a recruiter reaches out to you, you will want to respond professionally and within a timely manner. Within Teal's Job Tracker are communication templates to guide you in your response to a recruiter.
Another common scenario is hearing from connections in your network who want to bring you in to interview, effectively skipping the job application step. This could be through career connections, your alumni network, you LinkedIn network, etc. You want to be sure that your LinkedIn profile is optimized to be a top applicant for recruiter searches.
A great way to check your LinkedIn profile is to download Teal’s Free Chrome Extension which includes an automated LinkedIn Review. Once you install the extension just go to your profile page and click on the Teal logo. You’ll see a list of recommendations on how best to optimize your profile.
Some might argue that it's a good idea to interview for any job presented to you. Perhaps it would be an opportunity to practice your interviewing skills, make new connections in your industry, or learn about new jobs for the future.
Within Teal’s Job Tracker are tips and resources to help you practice interviewing.
So, why would you decline an interview offer?
Here are some common reasons for declining a job interview:
Whatever the case, you should always contact someone at the company to let them know. Don't “ghost” the hiring team—that is, don't leave them hanging without any communication at all.
It's never a good approach to ignore a meeting request or phone call. This could create a bad reputation for you, and you might want to stay connected with your primary contact at the company for any future opportunities.
If you're in the middle of the interview process and your circumstances have changed, reach out and let the recruiter or hiring manager know. It's important that you handle everything related to your job search with care, respect and professionalism.
Keep track of each person you've contacted or has contacted you regarding an interview in Teal's Contacts Tracker. Regardless of what you will say when you contact them, it's helpful to have their contact information organized in one place.
If you decide to decline an interview opportunity, here are a few tips to ensure you put careful thought into your response and don't burn bridges.
By sending just a short response to a job interview invitation, you're showing that you're a professional who respects the interviewer's time.
Here's a sample of a courteous email you can send back to a recruiter or hiring manager if you want to turn down a job interview:
Hi [Hiring manager/Recruiter name],
Thank you so much for considering me for this position at [Company Name]. It's not a good fit for me at this time, but I would be happy to stay in touch about future opportunities. Thanks again!
Best regards,
[Your name]
[Optional link to your LinkedIn profile]
Sometimes, after the rounds of interviews, the candidate has hit each point in the hiring process and ends up receiving an actual job offer—only to turn it down. It's not uncommon or necessarily impolite. After all, there are many reasons to decline a job offer.
Here are a handful of reasons for turning down a job offer:
Turning someone down can be uncomfortable. While the hiring team might be disappointed to hear you aren't accepting the job offer, they know it happens. The thing to remember about declining a job offer is to handle it the proper way; that is, graciously and respectfully.
Here is a sample email you could send back if the offer came via email:
Hi [Hiring manager],
Thank you so much for the offer to work at your company. I've given it a lot of thought, and I have decided to move forward with a different opportunity. This was not an easy decision, but it's the best option for me at this time. I truly appreciate the opportunity to get to know you and enjoyed meeting your team.
Thanks again,
[Your name]
If you are offered a position over the phone, it might make the most sense to call back to decline. If the offer came from the hiring manager, make sure that is who you ask to speak to.
Here are some potential talking points for the person who offered you the role.
You might be asked for more details on why you aren't accepting the role. You don't owe an explanation, but you can share if you feel comfortable doing so. If you have to leave a message, leave a simple message asking them to call you back. Don't decline the job opportunity over the phone.
In the end, focus on what you want and what you think is best for your long term career. Whatever decision you make will be the right one for you at the time.
So, now what? No matter the circumstance for declining a job interview, manage your job search with Teal, a free job tracking software that lets you track and store important job hunting details all in one place.