Zoning/ALTA Coordinator

JLL-posted 3 months ago

$55,000 - $75,000/Yr

Baltimore, MD

5,001-10,000 employees

Real Estate

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JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL is currently seeking a Zoning/ALTA Coordinator to support its Data Collection, Environmental and Property Condition (EPC) Services team. The EPC Services team performs Asset Tagging and Data Collection, Phase I Environmental Site Assessments, Property Condition Assessments, Zoning Reports, ALTA Survey, and Seismic Reports, and partners with JLL's Valuation Advisory as a national resource of third-party inspection and valuation services. Our client base generally consists of commercial real estate owners, occupiers, servicing banks, lenders, capital markets, and real estate financing and investment sources to help them underwrite risk associated with environmental and physical condition of commercial real estate. The Zoning Coordinator is an Operations role supporting JLL's Valuation Advisory - Data Collection, Environmental and Property Condition (EPC) Services team. The primary purpose of this role will be supporting administrative functions related to the prioritizing and executing projects to meet deadlines in a fast-paced, team-oriented environment. The individual in this position will provide administrative support and help drive team initiatives.

Daily use of company applications, i.e., Box, PeopleSoft, Workfront, CRM, and Quire
Reviewing project requirements and assisting with making judgements about staffing of assignments, scheduling and booking of travel for team members in the field
Coordinating with team members and clients to resolve meeting dates and times
Evaluating workloads and balancing assignments between team members
Perform clerical duties to include scheduling appointments, coordinating calendars, and preparation of meeting materials and notes
Complete or manage completion of various tasks determined by EPC leadership

Bachelor's Degree or commensurate experience preferred
Workplace experience, minimum of 3 years in administrative support role preferred
Advanced Microsoft office product knowledge - Excel, Word, Teams, and Outlook
Adaptability - Maintain effectiveness in varying environments, tasks, and responsibilities; works well with various types of people; can work independently, cooperatively, or as part of a team; comfortable with continuous and overlapping deadlines
Planning and Organizing - Effectively create, update, and maintain project lists and trackers; develop schedules and task/people assignments; use resources effectively and efficiently
Customer Focus - Dedicated to meeting the expectations and requirements of the external and internal customer; acts with customer in mind; establishes and maintains effective relationships with customers, and gains their trust and respect
Dealing with Ambiguity - Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; can comfortably handle risk and uncertainty
Interpersonal Savvy - Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; uses diplomacy and tact
Learning on the Fly - Learns quickly when facing new problems; open to change; quickly grasps the essence and underlying structure of new tasks; enjoys the challenge of unfamiliar tasks
Self-starter - Able to start and complete projects independently; comfortable making decisions based on data
Time Management - Use time effectively and efficiently; can attend to a broad range of activities; comfortable prioritizing tasks and communicating expectations on timing; dedicated to meeting deadlines
Written/Oral communications - Ability to speak and write clearly and concisely; get messages across that have the desired effect; comfortable initiating conversations or pursuing answers

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays

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Zoning/ALTA Coordinator

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