Yard Administrative Coordinator

Stevens Construction•Madison, WI

1d•Onsite

About The Position

Stevens Construction Corp. is a commercial general contractor with self-performed trades of concrete, carpentry, and prefabricated wall components, serving the Midwestern Region. We specialize in the new construction of various commercial multi-unit, senior living, student living and mixed-use buildings. Why Stevens? Our teams are successfully built using our four core values: Excellence, Integrity, Enriching Lives and Relationship Driven. We work to perform at our best in all that we do while treating one another with respect, creating strong relationships and producing excellent results. The Yard Administrative Coordinator will be a part-time position with flexible scheduling available Monday through Friday between 7:00 AM and 3:30 PM. This role is primarily onsite, with flexibility as needed, based at our Yard Operations in Cottage Grove, WI. The main responsibility will be providing administrative support to the operation.

Requirements

Prior experience in an administrative role related to the construction or trucking industries
Proficiency in Microsoft Suites and inventory-based software
Demonstrated ability to work independently with minimal supervision while staying motivated to complete tasks efficiently
Ability to lift, move, or carry material up to 50lbs on an occasional basis

Responsibilities

Update and maintain consumable inventory levels based off packing slips and received orders.
Utilize ToolWatch software for the preparation and distribution of monthly project inventories, including reconciliation of discrepancies.
Providing bill of lading for lumber deliveries to drivers.
Electronic filing of service records and annual inspections for equipment.
Scan, send and document packing slips and receipts for equipment, parts and supplies.
Manage monthly visa reporting process within Concur, ensuring accuracy, compliance, and timely submission.
Assist with procuring yard consumables and supplies through established vendors.
Back up coverage for inventory and equipment transfers as needed.
Follow all yard safety requirements as defined by Steven's safety policies and procedures.
Ensures that the administrative tasks are completed as required and as efficiently as possible while keeping the Yard Superintended and Yard Foreman properly informed.
Additional administrative tasks as assigned.