Workplace Manager

Cohesity

71d • $100,640 - $125,800

About The Position

Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data — across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale. We’ve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design. Join us on our mission to shape the future of our industry. We are seeking a highly motivated, customer-focused, and hands-on Workplace Manager to oversee the daily operations, services, and workplace experience within our Roseville and a few other offices. This role is critical in ensuring that our office reflects our values, supports productivity, and fosters a sense of connection and belonging for employees and visitors. The Workplace Manager will lead onsite workplace services, facility management, vendor management, optimize workplace environments, supports events, and collaborate with HR, IT, and Finance to deliver seamless operations and an exceptional workplace experience. Driving operational excellence is the key for success in this role. This is an on-site position.

Requirements

• 10+ years of experience in facilities management, hospitality, workplace operations.
• Proven track record managing large office operations and cross-functional workplace programs.
• Strong vendor management and contract negotiation experience.
• Excellent communication and interpersonal skills; ability to represent the company with professionalism.
• Experience crafting clear, concise communications for employees and executives.
• Highly organized, proactive, and adaptable in a fast-paced environment.
• Strong project management and analytical skills.
• Bachelor’s degree in Facilities Management, Real Estate, Architecture or related fields highly preferred.
• Deep understanding of regulatory and compliance requirements for the region.
• Expertise in systems such as Coupa, Jira/ServiceNow ticketing systems, Envoy or similar systems is highly desirable.
• Passion for workplace experience and highly customer-focused.
• Ability to remain calm, proactive, and adaptable in fast-changing or high-pressure environments.
• A role model for professional conduct, positive energy, and team collaboration.
• Ability to be on-site every day, and flexible in supporting after-hours escalations when needed.
• Alignment with our RADIO values (Respect, Authenticity, Deliver, Innovation, Customer Obsession).

Responsibilities

• Oversee daily operations across all workplace services, including reception, food & beverage, janitorial, mail/shipping, and office supply management.
• Ensure the office environment is safe, welcoming, and aligned with brand and culture standards.
• Lead space management and seating assignments.
• Develop and launch a robust facility management and preventive maintenance program in collaboration with other site leaders across US.
• Oversee planning and execution of MAC (Moves, Adds, Changes) projects by partnering with business, IT, Security, and property management team.
• Oversee permitting and construction of projects.
• Manage facilities emergencies and issue timely communications to employees and executives through Slack and email.
• Own Workplace budget for the offices responsible for and lead detailed fiscal planning.
• Manage vendor contracts and service delivery (janitorial, facility maintenance, food & beverage, office supplies, etc.).
• Conduct regular vendor performance reviews and service-level audits to ensure accountability.
• Partner with Procurement and Finance on budgeting, cost control, and contract renewals.
• Ensure timely issuance of POs and PO tracking and invoicing across all services.
• Supervise vendor staff and oversee daily schedules, training, and performance.
• Partner with our event planners to drive onsite engagement through hospitality-focused services and cultural initiatives.
• Support events, all-hands & town hall meetings, executive visits by leading furniture, janitorial, and catering services.
• Act as the face of workplace operations, ensuring employees feel supported and valued.
• Collaborate with IT for AV, conference room, and technology support.
• Serve as the key point of contact for building management and landlord relations.
• Partner with Security to ensure a safe, secure, and compliant workplace environment.

Benefits

• Comprehensive health and wellness benefits.
• Vacation and paid holidays.
• Refresh days.
• 401(k) retirement plan.
• Life and disability insurance coverages.
• Bonus compensation, commission, and/or equity grants may be available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees