Workplace Manager - America

Legora AB•New York, NY

21h

About The Position

As Workplace Manager - America, you will own the day-to-day workplace experience across Legora’s offices and help ensure our spaces enable focused, effective work. You will run core workplace operations, manage vendors and budgets, and drive continuous improvements to how we use and maintain our offices. This is a hands-on role for someone who enjoys creating order, building reliable routines, and solving practical problems quickly. You will partner closely with IT, Security, People, Finance, and office leaders to keep workplaces safe, well-run, and consistent, while raising the bar on employee experience.

Requirements

You have 8+ years of experience in workplace, facilities, office management, or operations roles
You have managed vendors and budgets, and can hold partners accountable to clear expectations
You are structured and reliable, and you enjoy building systems that keep things running smoothly
You communicate clearly with a wide range of stakeholders, including when trade-offs or decisions are needed
You are comfortable being hands-on and responding quickly when issues come up
You care about employee experience and can translate feedback into practical improvements

Responsibilities

Lead and grow a team of Workplace Leads, Coordinators and Receptionists
Own workplace operations across offices, including front-of-house, office services, supplies, and workplace standards
Manage key vendors and service partners, including contracts, SLAs, renewals, and ongoing performance
Own the workplace budget, forecasting, purchase requests, and cost tracking, and identify smart ways to improve value
Lead workplace programs that improve the employee experience, including onboarding to the office, ways of working in space, and office rituals
Oversee health, safety, and security practices in the workplace, in partnership with internal teams and external providers
Partner with Build and Design teams on new office build-outs and space expansions
Run office moves and space changes as needed, including coordinating logistics and keeping disruption low
Create playbooks, processes, and documentation so workplace operations are consistent and easy to scale

Benefits

Medical, Dental & Vision
Multiple medical plan options through Aetna and Kaiser Permanente
HSA or Healthcare FSA (based on plan selection)
Dental plans via MetLife
Vision coverage through VSP Vision Care
Family Support
Generous parental leave
Free access to Maven Clinic
Dependent Care FSA
Free One Medical membership for employees and dependents
Additional Perks
Pre-tax commuter benefits
Life Insurance + STD/LTD
401(K) with generous company match
Unlimited PTO
Robust voluntary benefits, including identity protection (via Aura), legal coverage through MetLife, pet savings programs, and more