Workplace Manager

Hudson River Trading•Chicago, IL

2d•$65,000 - $85,000•Onsite

About The Position

Hudson River Trading (HRT) is seeking a Workplace Manager to join our Employee Experience team in our Chicago office. This role requires you to work in person in our office five days a week. In this role, you will oversee day-to-day operational and administrative tasks. This includes big-picture projects like office moves and utilizing data to inform on employee engagement in the workplace. You will also manage the front desk, greet visitors, and ensure that tasks such as supply fulfillment, ticket submissions, badge needs, and more are addressed. As a Workplace Manager, you will collaborate closely with People Operations and other teams across HRT. The ideal candidate will be a culture carrier for HRT’s Chicago office, fostering teamwork, curiosity, and community while managing administrative tasks swiftly and professionally.

Requirements

A minimum of 2 years of experience in a similar role (e.g. hospitality or executive assistant)
Experience working in G-Suite and MacOS
Prior experience in project management
Strong written and verbal communication skills
Strong technical skills (automations, messaging platforms, project management apps)
Ability to handle multiple priorities in a time-sensitive, dynamic environment
Ability to occasionally move, lift, or carry 40lbs

Responsibilities

Oversee all aspects of office management, including reception duties; direct inquiries to appropriate personnel, communicate with building security, and manage internal communications via Slack
Project manage large scale workplace initiatives (e.g. an office move) successfully
Manage daily mail and package deliveries, ensuring timely processing and distribution
Maintain an inventory of office supplies, including conducting regular audits and updates to ensure everything is well-stocked
Manage workplace amenities such as kitchen supplies, wellness rooms, and ergonomic equipment
Facilitate a welcoming and efficient visitor experience by providing assistance, access, and other office needs, including hosting large groups
Order and manage the office's snack and beverage supply, catering to employees' dietary needs and preferences
Collaborate with building management and facilities staff to address operational issues, maintenance requests, and building-related matters
Maintain an organized and tidy shared office space, promoting a clean and professional work environment
Uphold compliance with fire, health and safety, and sustainability requirements
Regularly consider ways to engage employees through creative initiatives, recognition programs, and events
Continuously seek feedback from employees to identify opportunities for improvement and enhance the overall office experience
Perform basic IT troubleshooting, while communicating quickly and effectively to necessary remote stakeholders
Foster a strong sense of community within the Chicago office