Workplace Experience Coordinator

Nooks•San Francisco, CA

3d•Hybrid

About The Position

We’re looking for a Workplace Experience Coordinator to help build and elevate the in-office experience at Nooks. This role sits within our People Operations team and plays a key part in ensuring our office runs smoothly, feels welcoming, and reflects the values that define our culture. You’ll oversee day-to-day workplace operations while creating an environment where employees feel supported, connected, and excited to come to work. As one of the first people dedicated to these activities, you’ll also have the opportunity to establish the systems and processes that will scale with the company as we grow. This role is based in San Francisco and requires regular in-office presence (typically 3–4 days per week, up to 5 when needed).

Requirements

1-5 years of workplace experience in a high growth technology company.
You care deeply about creating environments where people feel welcome, supported, and energized to be in the office.
You’re proactive and operationally minded - you anticipate issues before they arise and move quickly to solve them.
You take pride in organization, attention to detail, and keeping things running smoothly behind the scenes.
You value the role in-person collaboration plays in building strong teams and culture.
You enjoy bringing people together through thoughtful events, experiences, and small moments that reinforce culture.
You’re a natural culture carrier who brings company values to life through everyday interactions and initiatives.
You’re excited to help build the workplace foundation that will support Nooks as we continue to grow

Responsibilities

Oversee daily operations of our San Francisco HQ, ensuring the office runs efficiently and employees have what they need to do their best work.
Manage relationships with building management and key vendors, including catering, cleaning, maintenance, and security.
Coordinate mail and package handling, including incoming and outgoing deliveries.
Maintain office organization, including seating arrangements, facilities projects, and general workplace upkeep.
Track and manage office inventory such as supplies, equipment, and food & beverage.
Build and improve workplace systems and processes to keep operations running smoothly as we scale.
Ensure compliance with workplace safety, security, and emergency preparedness protocols.
Manage front-of-house operations, including guest entry, visitor check-ins, and overall office flow.
Plan and execute local team events, celebrations, swag programs, and engagement initiatives that strengthen connection within the SF office and remote employees
Serve as a go-to resource for workplace questions or issues, responding with a thoughtful, service-oriented approach.