Workplace Experience Coordinator

Distyl•New York, NY

61d•Onsite

About The Position

Distyl is looking for a highly organized and detail-oriented Workplace Experience Coordinator to optimize operations for our New York office. In this role, you will play a key part in creating a productive and welcoming environment for our team and our guests while ensuring smooth day-to-day operations. The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and has a strong passion for enabling team success through operational excellence. You will support office logistics, operations, and culture initiatives, ensuring that Distyl continues to attract top talent and operate efficiently.

Requirements

Minimum 2 years of experience in office management (startup or fast-paced environment preferred)
Strong organizational and time-management skills with the ability to juggle priorities and maintain confidentiality
Excellent communication skills (verbal and written) and ability to collaborate across teams
High attention to detail and a proactive, resourceful mindset

Responsibilities

Keep the NY office clean, well-stocked, and running smoothly
Oversee logistics, supplies, visitor experience, and coordinate an upcoming office relocation
Oversee office facilities and vendor relationships, including cleaning, security, IT equipment, and building management
Track and manage office budgets (supplies, food, events, and space-related expenses)
Be on-site five days a week
Maintain inventory of office equipment and supplies, ensuring timely procurement
Support basic IT onboarding tasks, such as laptop setup or coordinating with IT
Plan team events, celebrations, swag, and engagement programs that build connection
Serve as a go-to resource for day-to-day employee questions (HR, facilities, travel, etc.)
Drive internal communications and gather feedback to improve the employee experience
Coordinate logistics for offsites, colocations, and cross-functional projects
Deliver a smooth onboarding experience for new hires in NY and SF, including Day 1 support
Manage communications, account setup, and organize monthly onboarding cohorts

Benefits

Competitive salary and benefits package, including equity options and healthcare.
The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate.
A fast-paced, dynamic work environment where your contributions will directly impact the company's success.
A collaborative culture that values professional growth and encourages taking on new responsibilities.
Exposure to cutting-edge AI technologies and the opportunity to support a world-class team.

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