Workplace Experience Ambassador
About The Position
The purpose of this role is to manage all aspects of the office operations and facilities functions of the agency at a mid-large sized office location, including developing and implementing strategies for the effective and efficient operations of the assigned office location, including front reception, office supplies, vendors, office services and overall office appearance while maintaining a professional attitude that represents DAN and the assigned office location in the best light. Additional responsibilities include supporting local business unit staff in the areas of HR and IT where necessary and to support Managing Director of the office as directed. Key responsibilities: Office Space Management - Plans all seating charts and any needed employee moves or department moves Manages all office moves and liaises between employees, managers and IT in coordinating moves Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc Maintains the Office’s Business Continuity Plan Office Management Purchasing – responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc Is responsible for all conference room a/v and other office presentation equipment Oversees provision of office security cards and management of parking spot allocation Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed At dentsu, we believe great work happens when we’re connected. Our way of working combines flexibility with in-person collaboration to spark ideas and strengthen our teams. Employees who live within a commutable distance of one of our hub offices, currently located in Chicago, metro Detroit, Los Angeles, and New York City, are required and expected to work from the office three days per week (two days per week for employees based in Los Angeles). Dentsu may designate other Hub offices at any time. Those who live outside a commutable range may be designated as remote, depending on the role and business needs. Regardless of your work location, we expect our employees to be flexible to meet the needs of our Company and clients, which may include attendance in an office.
Responsibilities
- Plans all seating charts and any needed employee moves or department moves
- Manages all office moves and liaises between employees, managers and IT in coordinating moves
- Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager
- Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations
- Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc
- Maintains the Office’s Business Continuity Plan
- Responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc
- Is responsible for all conference room a/v and other office presentation equipment
- Oversees provision of office security cards and management of parking spot allocation
- Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
