Workplace Design & AutoCAD Systems Manager

Ecolab • Naperville, IL

4d • $74,700 - $112,200 • Hybrid

About The Position

We are seeking a Workplace Design & AutoCAD Systems Manager to join our team. The successful candidate will be responsible for planning, organizing, and managing the space within the Ecolab Naperville Campus to ensure optimal use and efficiency. Additional responsibilities include administrator for the Integrated Workplace Management System (IWMS) for the corporate campuses in Naperville, Illinois and St. Paul and Eagan, Minnesota, oversight for childcare, and community service coordinator. What You Will Do Primary responsibility is to design and organize physical spaces to meet the functional and aesthetic needs of the Ecolab Naperville Campus. Space Planning and Design: Develop and implement space plans that support Ecolab’s goals and operational requirements. Create detailed layouts and schematic designs using CAD software. Facility Management: Oversee the maintenance and management of physical spaces, ensuring they meet health, safety, and regulatory standards. Stakeholder Engagement: Collaborate with various departments to understand their space requirements and provide solutions that align with their needs. Data Management: Maintain accurate records of space usage, occupancy, and other relevant data. Use this data to forecast future space needs and make informed decisions. Vendor Management: Manage relationships with external vendors and contractors, ensuring they deliver services in line with agreed terms. Furniture Stock: Manage furniture inventory to meet the current site standards. Conduct internal space audits of office areas to ensure adherence to corporate policies and standards. Strategic Focus: Evolve space management into the discipline of the future by bringing together technology, people and sustainability to orchestrate how physical spaces flex and respond to organizational needs. FM:Interact Administrator (One Ecolab) - IWMS Support and coordinate building information including the overall integrity of all corporate building-related information and graphic representation. Provide oversite of the maintenance work order system including the development of cadence for preventative maintenance equipment and asset management. Lead projects for system updates and improvements including management of the budget. Work with daily data feed from WorkDay (HR) to correct errors and discrepancies. Deliver basic IWMS training to facilities management personnel Ensure all relevant drawings are current and maintained, accurate space reports are generated on a regular basis and serve as the central point of contact regarding the space information solution for the corporate campuses. Communicate with project management, space management and move management for CAD needs Proactively generate needed reports and analyses on space, including managing, reporting and archiving space allocation data. Provide allocation data in accordance with BOMA Space Allocation Process. Maintain standards for information exchange for use with service providers who use CAD applications to do design intent, construction documents, and / or as-built representations. Logging and tracking all on-demand and pre-scheduled maintenance activities including preventative maintenance. Identify metrics for both maintenance and space management to promote continuous improvement. Provide up to date floor plans. Coordinate WorkDay database needs. Other duties Partner with other vendors or other internal resources to support upcoming facility needs.

Requirements

• Bachelor’s degree in interior design, Facilities Management, or a related field.
• 5 years of experience in space planning and facility management.
• Experience with large-scale projects is highly desirable.
• Proficiency in AutoCAD software and other space planning tools.
• Understanding of project management principles.
• Ability to analyze data and use it to inform space planning decisions.
• Strong problem-solving and critical-thinking skills.
• Excellent verbal and written communication skills.
• Ability to present ideas clearly and effectively to various stakeholders.
• High level of accuracy and attention to detail in all work.
• Understanding of the growing trends of the FM landscape; the cutting edge of transformation, evolving in tandem with technological advances, sustainability imperatives, and shifting workplace dynamics.

Nice To Haves

• Effectively work with all levels of management, peers, associates, and tenants to resolve problems and meet their needs.
• Team Player: Ability to work collaboratively in a team environment and manage multiple projects simultaneously.
• Design Skills: Interior design knowledge and experience, e.g., furniture, fixtures, finishes.
• Effectively work with all levels of management, peers, associates, and tenants to resolve problems and meet their needs.

Responsibilities

• Design and organize physical spaces to meet the functional and aesthetic needs of the Ecolab Naperville Campus.
• Develop and implement space plans that support Ecolab’s goals and operational requirements.
• Create detailed layouts and schematic designs using CAD software.
• Oversee the maintenance and management of physical spaces, ensuring they meet health, safety, and regulatory standards.
• Collaborate with various departments to understand their space requirements and provide solutions that align with their needs.
• Maintain accurate records of space usage, occupancy, and other relevant data.
• Use this data to forecast future space needs and make informed decisions.
• Manage relationships with external vendors and contractors, ensuring they deliver services in line with agreed terms.
• Manage furniture inventory to meet the current site standards.
• Conduct internal space audits of office areas to ensure adherence to corporate policies and standards.
• Evolve space management into the discipline of the future by bringing together technology, people and sustainability to orchestrate how physical spaces flex and respond to organizational needs.
• Support and coordinate building information including the overall integrity of all corporate building-related information and graphic representation.
• Provide oversite of the maintenance work order system including the development of cadence for preventative maintenance equipment and asset management.
• Lead projects for system updates and improvements including management of the budget.
• Work with daily data feed from WorkDay (HR) to correct errors and discrepancies.
• Deliver basic IWMS training to facilities management personnel
• Ensure all relevant drawings are current and maintained, accurate space reports are generated on a regular basis and serve as the central point of contact regarding the space information solution for the corporate campuses.
• Communicate with project management, space management and move management for CAD needs
• Proactively generate needed reports and analyses on space, including managing, reporting and archiving space allocation data.
• Provide allocation data in accordance with BOMA Space Allocation Process.
• Maintain standards for information exchange for use with service providers who use CAD applications to do design intent, construction documents, and / or as-built representations.
• Logging and tracking all on-demand and pre-scheduled maintenance activities including preventative maintenance.
• Identify metrics for both maintenance and space management to promote continuous improvement.
• Provide up to date floor plans.
• Coordinate WorkDay database needs.
• Partner with other vendors or other internal resources to support upcoming facility needs.

Benefits

• Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.
• Click here to see our benefits.
• If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees