Workplace Coordinator
About The Position
The Workplace Coordinator is a friendly, service-minded team member who thrives on doing whatever it takes to ensure the overall polish and presentation of our spaces. This position supports the Operations and People team in their endeavors to provide the most positive and seamless experience for our employees. The right person for this role is insanely detail oriented and enjoys supporting a wide range of tasks and programs within our fulfillment centers. They enjoy interacting with people from all levels of an organization and are the ultimate host! This position is based in our West Valley City, UT facility but will include administrative support for other facilities in the network on an as-needed basis.
Requirements
- Prior experience as a Workplace Coordinator, Administrative Assistant, or Administrative Coordinator
- Exceptional organizational skills
- Strong written and verbal communication skills
Nice To Haves
- Experience producing events
- Experience in ecommerce and/or fulfillment companies
- Intermediate to advanced Spanish speaking abilities
Responsibilities
- Support the People team in the employee onboarding and recruiting process
- Support Site Leader and other leaders as needed with administrative tasks
- Act as the primary “host” for our office and fulfillment center, coordinating meals and events as needed
- Oversee and manage the daily conditions of our communal spaces including our bathrooms, breakrooms, lobbies, and office areas
- Partner with the People Team to coordinate and support employee recognition and engagement events
- Pay attention to how people want and need to use our communal spaces. Offer ideas if you find a gap between what we have and what we need
- Ensure conference rooms and other meeting spaces are prepared prior to use
- Coordinate with vendors on cleaning, maintenance, etc. and serve as the main point of contact
- Develop office procedures for tackling expenses and paying vendors
- Purchase all warehouse and office supplies and monitor costs regularly
- Support the Operations team in conducting daily/weekly reviews of time punches, billable/non-billable hours, and any payroll needs
- Run daily reports including but not limited to Labor to Revenue, Projected Overtime and Timeclock Reports
- Ensure all employee related data entry is accurate in our Warehouse Management System on a daily basis
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
